Legal Secretary
This position provides comprehensive administrative and legal support to multiple attorneys, ensuring adherence to firm processes and procedures. The position requires a strong understanding of litigation procedures, including ECF filing and docketing, and proficiency in managing state and federal court cases. The ideal candidate will have commercial litigation experience, a stable job history, and a commitment to following firm processes to ensure the efficient and timely completion of tasks. Excellent organizational, communication, and multitasking
Specification, Legal Secretary
skills are essential, along with the ability to work independently and as part of a team in a fast-paced environment.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND EXPERIENCE

• Experience: 6 to 10 years of commercial litigation experience preferred; experience managing federal court cases is a plus.
• Required Skills: Proficiency in ECF filing, docketing, calendaring, and litigation procedures. Strong multitasking and time management skills with the ability to thrive in a fast-paced environment.
• Communication: Excellent verbal, written, and listening skills, with the ability to communicate effectively with employees and all levels of management.
• Organizational Skills: Superior organizational abilities, with the capacity to prioritize, meet deadlines, and manage multiple projects independently.
• Teamwork: Enthusiastic, energetic, and team-oriented attitude, with a focus on fostering a work environment of open communication and trust.
• Self-Starter: Detail-oriented, proactive, and able to take initiative and see projects through to completion.
• Adaptability: Ability to thrive in a challenging environment and work under pressure.
• Technical Proficiency: Highly proficient in Microsoft 365.
• Travel & Overtime: Willingness to travel for trials, arbitration, hearings, and other case-related projects. Ability to work overtime as needed.
• Physical Requirements: Ability to lift or carry up to 20 pounds.

QUALIFICATIONS

• Education: Bachelor’s degree or equivalent work experience required.
• Experience: Minimum of 6 years of experience as a Legal Secretary, with a focus on supporting multiple attorneys (5 or more). At least 3 years of commercial litigation experience, preferably in a large Am Law 100 firm.
• Job Stability: Demonstrated history of at least 3 years in each prior organization.
• Litigation Expertise: Strong understanding of ECF filing, docketing, and litigation procedures.
• E-filing Experience: Familiarity with managing state and federal court cases preferred.
• Technology Skills: Proficient in Microsoft 365 and other legal document management systems.
• Strong Communication Skills: Excellent written and verbal communication

skills.

• Team Player: Ability to collaborate effectively with attorneys, clients, and

other team members.
Job Type: Full-time
Pay: $99,000.00 - $100,000.00 per year
Work Location: In perso

• Provide high-level administrative support to assigned attorneys, ensuring efficient management of complex tasks and legal workflows. This includes drafting, editing, formatting, and producing legal documents, correspondence, and other materials with a high degree of accuracy.
• Prepare and file pleadings and other legal documents with state and federal courts, ensuring compliance with procedural rules and deadlines.
• Open, organize, and maintain client files, both electronically and in hard copy, ensuring they are up-to-date, complete, and accessible.
• Coordinate and manage multiple attorney calendars, scheduling meetings, court appearances, and other key appointments. Provide timely reminders to attorneys regarding critical deadlines and time-sensitive obligations.
• Review and edit documents for proper formatting, grammar, and spelling, ensuring all attachments, exhibits, and enclosures are complete and

properly included.

• Assist in maintaining attorney timekeeping and billing by entering time, reviewing pro forma bills, and preparing final billing statements and cover letters for client submission.
• Manage the intake process for new client matters, ensuring all relevant information is gathered and recorded for effective case management.
• Route incoming calls, mail, and visitors, maintaining a professional and responsive communication channel for attorneys and clients.
• Coordinate and arrange travel logistics for attorneys, including booking flights, accommodations, and transportation as needed for client meetings, trials, and other professional obligations.
• Assist with closing client matters by preparing and formatting closing documents, signature pages, and binders in accordance with firm standards.
• Provide backup support to other secretaries and administrative staff as needed, ensuring seamless office operations and workflow.
• Perform general clerical duties such as filing, retrieving closed files, handling expense reimbursements, and maintaining office supplies.
• Execute any additional duties and responsibilities as assigned to meet the evolving needs of the legal team and firm.