Legal Secretary at Latham & Watkins LLP

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

90000.0

Posted On

09 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Professional Communication Skills, Initiative, Customer Service Focus, Multi-Tasking, Adaptability, Document Management, Calendaring, Scheduling, Expense Reimbursement, Travel Arrangements, Confidentiality, Billing Management, Time Entry Monitoring, Team Collaboration, Technology Platforms

Industry

Law Practice

Description

About Latham & Watkins Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration. About the Role The Legal Secretary (Attorney Support PROS Specialist) is an integral part of Latham’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our Austin office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. Responsibilities & Qualifications Other key responsibilities include: Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements Preserving the confidentiality of firm and client protected information Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains We’d love to hear from you if you: Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm Possess the initiative to work both independently and in a team environment with a customer service focus Demonstrate the ability to multi-task and adapt to continuously evolving technology platforms And have: A high school diploma or equivalent; preferably a Bachelor’s degree or equivalent A minimum of five (5) years of relevant experience in a legal or professional services environment, preferably Benefits & Additional Information Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes: Healthcare, life and disability insurance A generous 401k plan At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more) Professional development programs Employee discounts Affinity groups, networks, and coalitions for lawyers and staff Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute. Please click here to review your rights under U.S. employment laws. #MidSenior #LI-OI1 Pay Range USD $75,000.00 - USD $90,000.00 /Yr.

Responsibilities

The Legal Secretary will assist local attorneys with various administrative tasks, including client intake and billing management. This role also involves monitoring compliance with firm standards and maintaining confidentiality of sensitive information.