JOB DESCRIPTION

GENERAL PURPOSE OF THE POSITION: The Legal Secretary performs a broad range of secretarial, document processing and administrative support to attorneys and clients where superior client service is emphasized and practiced. May assume responsibility for special projects and have some client contact. This position requires knowledge of legal terminology and procedures, and applicable technology.

TECHNICAL SKILLS

• Inputs, edits, formats and proofreads legal correspondence and/or documents
• Transcribes text (e.g., correspondence and miscellaneous legal documents) from handwritten drafts, cassette tapes, voice messages or digital recording
• Copies, faxes and scans documents to PDF format
• Performs redlining using Workshare Comparisons and Track Changes
• Analyzes content risk using Workshare Protect
• Uploads and downloads using Secure File Transfer
• Prepares electronic expense form billing (e.g., ChromeRiver)
• Develops and maintains eRooms
• Utilizes and navigates internet search engines

EDUCATION AND EXPERIENCE

• Minimum of five (5) years legal secretarial experience, preferably in law firms or other legal environment
• Minimum high school graduate. Post high school education preferred.

OTHER QUALIFICATIONS AND REQUIREMENTS

To perform the job successfully must demonstrate the following knowledge, skills and abilities:

• A self-starter; ability to work independently, take initiative and carry out assignments to completion with minimal supervision
• Thorough knowledge of general office practices and procedures
• Ability to work well under pressure and execute multiple and critical deadlines in a fast-paced environment
• Ability to read, comprehend and carry out instructions whether written, oral or diagrammed, involving several variables in routine situations
• Strong verbal and written communications skills; ability to write routine business correspondence and speak effectively with clients, vendors and staff
• Able to make practical and routine decisions; knows when to seek guidance as necessary
• Strong organizational skills
• Self-identify and correct errors
• Strong client service orientation
• Strong interpersonal skills
• Demonstrates initiative and resourcefulness
• Must be able to execute multiple and critical deadlines in a fast-paced environment.
• Able to work well under pressure and maintain a professional and calm demeanor
• Works well in a team oriented environment; team player
• Enthusiastic, “can-do” attitude
• Proactive approach towards learning new technical skills or programs
• Flexibility to work overtime
• Basic arithmetic skills
• Understanding of specific practice group procedures and software

COMPUTER SKILLS

• Proficient in MicroSoft Office; Document Management Systems; Adobe Acrobat; Delta View; Carpe Diem; Interaction; Lotus Notes
• Advance knowledge of Word (e.g., MacPac, formatting, paragraph numbering, Styles, Paste Special, Header and Footers, Footnotes, Tables, Table of Contents, Track Changes and Mail Merge)
• Intermediate knowledge of PowerPoint (e.g., creating, editing, customizing and designing within Master and individual slides)
• Intermediate knowledge of Excel (e.g., formatting, formulas and definition of print areas)
• Intermediate knowledge of Adobe Acrobat (e.g., editing, scanning, combining documents, highlighting, encrypting, bates labeling and reducing to specific requirements)
• Proficiency with any practice group specific software.

Please refer the Job description for details