THE OPPORTUNITY:

We have a new opportunity for a Legal Secretary to join our Residential Conveyancing team, based at our Aylsham office. This role provides secretarial support to the team. This growing department works in a fast-paced environment, and they are looking for individuals who relish the challenge that this brings.

THE CANDIDATE:

• The ideal candidate will have previous legal secretarial experience in residential conveyancing.
• We are looking for someone with great time management, IT and communication skills, who is an accurate typist (including dictations) and someone who appreciates the importance of attention to detail.
• The applicants will enjoy a busy environment and have the ability to remain calm under pressure.
• We are keen to find individuals who have a positive “can-do” attitude, who love learning new skills.
• Successful candidates will be team players who thrive in a collaborative environment.
• It goes without saying that we need people who can build a strong rapport with clients as well as their team.
• We are looking for people who will take this opportunity to develop (personally and professionally) in a firm that actively put the needs of our people and clients at the heart of what we do.

As a Legal Secretary, this role plays a key role in providing secretarial and administrative support to the team. Some of the responsibilities include:

• Opening and closing files, and carrying out initial documentation and ID checks.
• Drafting and producing correspondence and documentation, including from dictations.
• Accounts based tasks, such as billing and payments.
• Ordering searches.
• Liaising with clients in person, via emails and by telephone calls, such as taking new client enquiries.
• Diary management, arranging travel, and meeting room bookings for the team.
• Monitoring and actioning emails.
• Taking meeting minutes, and making file notes of phone calls.
• Supporting with covering other secretaries in the department when they are out of the office.
• Other administrative tasks, such as photocopying, scanning, electronic filling, and printing.