Legal Secretary at State of Montana

Helena, Montana, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Feb, 26

Salary

0.0

Posted On

25 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Office Procedures, Legal Terminology, Business English, Records Management, Microsoft Office Suite, AdobePro, Zoom, Attention to Detail, Communication, Document Preparation, Legal Drafting, Subpoena Support, Compliance Oversight, Initiative, Confidentiality, Decision-Making

Industry

Law Enforcement

Description

Note: Employees for the State of Montana must reside within Montana. All applications and required application documents must be submitted through the MT Careers site at: https://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=25142742&tz=GMT-07:00&tzname=America/Denver The Legal Secretary is essential to the mission of the Department of Labor & Industry’s Office of Legal Services, managing the adjudicatory functions of administratively attached boards and supporting essential legal operations. This role handles key transactional legal work, including contracts, records requests, administrative rule writing, legislation, scheduling, and records management. By allowing attorneys to focus on legal advocacy, the Legal Secretary increases office efficiency and reduces legal costs, directly supporting quality and timeliness of services for Montana’s citizens. MISSION STATEMENT: Empowering all Montanans through work and opportunity. DLI CORE VALUES: Responsiveness Respect Integrity Excellence Cohesiveness It's about the people and the impact we make in our communities every day. We are proud of our open, team-based, supportive, and collaborative work environments. Learn more about DLI here. Position Overview: As a Legal Secretary, you will: Provide administrative and legal support to the attorneys of the Office of Legal Services. Schedule board meetings and compile administrative records and filings for board review. Provide administrative support during board meetings Provide support in the form of filing, records management and retention, and case tracking. Prepare and edit legal documents and ensure documents reach recipients in a timely manner. Essential Functions: The Legal Secretary will: Attorney Support: Provide administrative and legal support to Office attorneys. Meeting Coordination: Schedule board meetings, compile administrative records, and prepare filings for board review. Meeting Assistance: Support board meetings and manage documentation during proceedings. Records Management: Maintain filing systems, records management, retention schedules, and case tracking.' Document Preparation: Prepare and edit legal documents, ensuring timely delivery to all recipients. Legal Drafting: Assist with contracts, legislation, administrative rule writing, and related legal processes. Subpoena Support: Respond to subpoenas and records requests; file court and administrative records. Compliance Oversight: Ensure compliance with all internal standards and legal procedures. Required Skills and Competencies: Candidates must demonstrate the ability to: Understand legal office procedures and legal terminology or show aptitude for learning quickly. Exhibit proficiency in business English, including composition and grammar. Manage and modernize record retention practices for efficiency and legal compliance. Use Microsoft Office Suite, AdobePro, and Zoom for daily duties. Display strong attention to detail in organization, document preparation, proofreading, and meeting deadlines. Communicate clearly in both written and oral forms; take initiative; practice accountability and sound decision-making. Draft legal documents and correspondence for a variety of stakeholders. Manage multiple shifting priorities and deadlines with minimal supervision. Work diplomatically and collaboratively with internal and external parties. Maintain confidentiality and respond effectively to sensitive or urgent situations. Operate independently, following instructions with little oversight. MINIMUM QUALIFICATIONS (Education and Experience) At least one year of directly related experience or an equivalent mix of professional experience, training, or formal education (certificates, credentials, degrees, or a combination in legal terminology and/or experience in a legal office. HOW TO APPLY FOR THIS OPPORTUNITY: A complete state application is not required; however, you will need to initiate the application and attach the resume, cover letter or other required documents at time of application to be considered for this position. Resume will auto fill the application, but the application will not be scored or reviewed. Failure to attach the cover letter and resume will result in your application being considered incomplete and will not be considered further. Materials submitted but not requested will not be considered in the selection process. Tip: When attaching your resume, cover letter or other required documents you must mark the attachments as “RELEVANT” or we will be unable to view your documents. Required application materials: Cover Letter - Your Cover Letter should explain how your experience and education meet the identified Knowledge, Skills, and Abilities, with examples that demonstrate your qualifications. Resume - include all work experience you have held that would help you qualify for this position, including duties, dates of employment. Only online applications will be accepted. By applying online, you can receive updates and monitor the status of your application. All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an application confirmation email with instructions on acceptable preference documents and how to submit such documents. If you need an accommodation with the application process, please contact the HR office. BENEFITS: Being able to enjoy the quality of life in the beautiful state of Montana is one of the benefits you will love about this opportunity! Our mountains, waterways and open spaces provide not only beautiful scenery but year-round recreational opportunities including hiking, camping, biking, fishing, boating, hunting, skiing and snowmobiling. Montana boasts a high-quality education system and a variety of entertainment including fairs, rodeos, and theaters. Read more about our great state here. See our other incredible benefits here. These are some of our benefits just to name a few: Work/life balance with hybrid schedules or partial telework may be available within the state of Montana. 38 paid days off a year including vacation, sick leave and holidays. Military leave: You’ll get up to 15 days of military leave with full pay. Longevity raises with continuous service, as well as any negotiated market increases and state statutory raises. Health, dental, vision, life insurance coverage, flexible spending accounts, EAP - click here to learn more. Free telehealth and access to free employee medical clinics through our medical plan - click here to learn more. Choice between two retirement plans with an employer contribution between 8.73%25 - 9.07%25 of your annual salary. A third optional 457(b) deferred compensation plan is also available. – Click here to learn more. Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click here to learn more! Career progression, training opportunities and room for professional growth. State employee discounts at various businesses across the state. This position may be eligible for a statutory $1.00 an hour base pay increase effective on July 1, 2026. *This position may be covered by a Voluntary Employee Beneficiary Association (VEBA)

Responsibilities

The Legal Secretary provides essential administrative and legal support to attorneys, managing board meetings and documentation. This role enhances office efficiency by handling legal documents, records management, and compliance oversight.