Legal Support Coordinator - Washington D.C. at Baker Donelson Bearman Caldwell and Berkowitz PC

, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

85000.0

Posted On

18 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Computer Operation, Transcription Equipment, Document Preparation, Telephone Handling, Mail Handling, Calendar Management, Email Monitoring, File Maintenance, Client Relations, Scheduling, Travel Arrangements, Expense Reporting, Bill Processing, Time Entry Assistance, Front Desk Coordination, Proofreading

Industry

Law Practice

Description

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for a Legal Support Coordinator in its Washington, D.C office. Candidates should have 5 years of experience, a positive attitude, and a solid work ethic. Prior experience in a law firm is a must. The ideal candidate will have experience providing administrative support in a professional law firm environment and will possess exceptional verbal and written communication skills. Proficiency in MS Word (high priority), Outlook, and Excel, as well as a typing speed of at least 65 words per minute with high accuracy, are required. Responsibilities 1. Operates a computer and other general office equipment, digital and transcription equipment. 2. Prepares correspondence, memoranda, and other legal documents. 3. Receives telephone calls and records messages as directed. 4. Handles incoming mail as directed by attorneys. Prepares outgoing mail or packages for shipment. If necessary, routes mail to specific delivery service and follows up on timely delivery. 5. Establishes and maintains electronic calendar and deadline reminder system for attorneys. 6. Monitor attorney's incoming e-mails. 7. Maintain client contacts and mailing lists. 8. Opens new files, requests conflict of interest checks, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. 9. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. 10. Schedules appointments, multi-party conference calls, conference rooms, and travel arrangements for attorneys. 11. Completes expense reimbursement forms for attorneys. 12. Proofs, processes and prepares client bills for mailing. 13. Assists with time entry as requested. 14. Assists with office services and front desk coordination 15. Performs other duties as requested by the Office Administrator. 16. Physical presence in the office is an essential duty of this position. The salary range for this position is $75,000 - $85,000. Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Responsibilities

The coordinator will manage various administrative tasks including operating office equipment, preparing legal documents, handling correspondence, and maintaining attorney calendars and files. Key duties also involve receiving clients, scheduling appointments, processing bills, and assisting with general office services.