Legal Support Senior Lead Officer - Senior Vice President at Citi

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

03 Oct, 26

Salary

0.0

Posted On

05 Jul, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Corporate Secretarial, Legal Operations, Contract Administration, Project Management, Corporate Governance, Board Meeting Management, Regulatory Reporting, Stakeholder Management, Risk Assessment, Financial Services Knowledge, Legal Documentation, Compliance, Minute Taking, Power Of Attorney Management, Interpersonal Communication, Mentoring

Industry

Financial Services

Description

The Legal Support Sr. Lead Officer is a senior level, non-attorney role, responsible for providing legal support to the Citi Legal team. This role requires a pragmatic, proactive professional with thorough understanding of the Citi Legal Team. The overall objective of this role is to provide support to the Legal Team. Responsibilities: Responsible for legal support activities related to legal operations, litigation/discovery/settlements or negotiation and contract administration Collaborates across control/support functions, lines of business and the legal team on programs, projects and matters of common interest to achieve coordinated and efficient process improvements and legal support solutions Participates in planning and development initiatives; contributes to business objectives by providing thought leadership using institutional knowledge and knowledge of industry, laws, and regulations Serves as subject matter expert to global partners, key stakeholders and senior legal managers, by managing day-to-day legal support activities, providing advisory services and thought leadership, escalating as appropriate Applies comprehensive understanding of concepts and procedures within Legal and basic knowledge of other areas to resolve complex legal issues and transactions, ensuring quality, efficiency and consistency, escalating where appropriate Represents the supported area or function in meetings and committees, globally and/or regionally with visibility to senior leadership Manages team templates/procedure memos/policies and functions as the first line of inquiry for questions regarding content May be responsible for mentoring and training junior members of the team Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency. Qualifications: 10+ years of relevant industry experience, preferably with some experience working in an in-house legal role within financial services Proven ability to manage complex documentation with organization and detail Must possess excellent interpersonal and project management skills, as well as the ability to interact and communicate effectively with Senior management Knowledge of legal customs and practices Knowledge and understanding of the financial services industry Education: Bachelors/University degree, Master’s degree preferred This is a fixed term contract for 9 months @ three days per week. Undertake duties of company secretary to meet corporate law obligations for 10 private foreign-owned financial services companies and 2 (unlisted) public companies in Australia, along with a foreign branch of an international bank, and 2 foreign-owned companies in New Zealand, along with a foreign branch of an international bank, all of which without holding the office of “Company Secretary” for those entities. Reporting to the General Counsel and Company Secretary for those entities, the role requires a senior experienced company secretary professional to: • Manage administration and logistics of board meetings and authorizations for legal vehicles in (or managed out of) Country. • Ensure that all periodic corporate secretarial legal/regulatory reports, as well as exceptional reports, are made on time for all legal vehicles. • Maintain a list of authorized signatories and officers. • Maintain data in corporate legal entity systems. • Ensure legal vehicles operate with good corporate governance practices and in accordance with applicable laws & regulations. • Issue & maintain powers of attorney • Amend board delegations in major operating legal vehicles due to business re-organization and/or staff changes. • Prepare board and shareholders' resolutions on various matters. • Respond to requests related to changes of directors'/officers' particulars & corporate information that necessitates notifications. • Monitor payment of annual and business registration fees. • Maintain statutory registers, minute books and other records of legal vehicles. • Respond to parent entity enquiries on local legal vehicles from time to time. • Prepare annual returns ("AR") and ensuring timely filing of AR with the Companies Registry for NZ entities. • Answer queries on signing authorities & board delegations. • Advise on the need for board resolutions on matters raised. • Provide certified copies of corporate documents. • Facilitate the attestation or certification status of board members or authorized signatories, as required. • Arrange written confirmations to external law firms regarding the validity of power of attorney granted to attorneys of the parent company at the time of execution of releases, assignment, receipt on discharge of a charge, etc. • Arrange notarization & legalization of documents on request. • Assist with the preparation and submission of applications to regulators for the appointment of CEO, and Directors of licensed banks. • Respond to queries raised by regulators in connection with legal entities, directors & offshore parent entity. • Appointment of Directors for all legal vehicles and all associated tasks. • Quarterly updates on information of Legal Entities (LEs). • Update LE templates & LE organization chart in Legal Website. • Organize & attend Board Meetings of legal vehicles, & organizing & attending quarterly Senior Officer Outside Australia meetings. • Prepare board papers for the above meetings. • Prepare & circulate minutes of meetings. • Prepare & circulate matters arising (action items) from meetings. • Notifications to Companies Registry, as required under the relevant laws. • Attend board meetings/shareholders' meetings of legal entities for approving annual audited financial statements. • Prepare board papers & minutes of meetings. • Review draft directors' reports related to annual audited financial statements of legal vehicles. • Liaise with head office on power of attorney for country offer and on restricted delegation powers of country officer under the POA. • New Director induction arrangements and briefings. • Maintain and review Board/Committee Charters. • Business names registration and maintenance. • Support for Legal Entity Lawyer and Legal Entity Manager on legal entity liquidation management and information requests and attestations. ------------------------------------------------------ Job Family Group: Legal ------------------------------------------------------ Job Family: Legal Professionals ------------------------------------------------------ Time Type: Part time ------------------------------------------------------ Most Relevant Skills Please see the requirements listed above. ------------------------------------------------------ Other Relevant Skills For complementary skills, please see above and/or contact the recruiter. ------------------------------------------------------ Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.

Responsibilities

Provide senior-level legal and corporate secretarial support for multiple financial services entities in Australia and New Zealand. Manage board meetings, regulatory filings, corporate governance practices, and legal entity administration.