Legal Support Specialist at Sidley Austin LLP

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Sep, 26

Salary

105000.0

Posted On

14 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Administrative Support, Calendar Management, Legal Billing, Travel Coordination, Document Formatting, Project Management, Professional Correspondence, Client Service, Discretion, Microsoft Office Suite, Adobe Acrobat, Document Management Systems, Time Entry, Budget Tracking, Conflict Checks, Operational Support

Industry

Law Practice

Description

We are seeking an experienced and highly motivated Legal Support Specialist to provide executive-level administrative and operational support to attorneys within the Environmental Practice Group, including direct support for two co-leads of the Environmental Practice Group. The ideal candidate is a detail-oriented, proactive problem-solver who exercises exceptional judgment, demonstrates outstanding communication and organizational skills, and thrives in a fast-paced, high-profile legal environment. This individual will serve as a trusted business partner to senior attorneys and practice leadership, managing competing priorities with professionalism, discretion, and a client-service mindset. Duties and Responsibilities: Coordination & Operational Support Provide executive-level support to the co-leads of the Environmental Practice Group, including management of strategic priorities, coordination of leadership initiatives, and facilitation of practice group operations. Coordinate and manage sensitive and confidential communications, presentations, reports, and materials on behalf of practice group leadership. Assist practice group leadership with internal initiatives, business development activities, attorney onboarding, and cross-office coordination. Serve as a liaison between practice group leadership, attorneys, clients, firm leadership, and administrative departments. Support practice group meetings, retreats, and leadership calls, including agenda preparation, logistics coordination, meeting materials, and follow-up action items. Provide high-level administrative, executive, and operational support to attorneys and practice group leadership. Communications & Calendar Management Manage complex executive calendars for practice group co-leads, including coordinating internal leadership meetings, client meetings, speaking engagements, conferences, and business development activities. Prioritize competing requests and independently make scheduling decisions based on business needs and attorney priorities. Draft, edit, and proofread correspondence, presentations, and leadership communications. Accounting & Billing Support billing processes, including time entry, review of proformas, and submission of invoices. Track budgets, prepare financial summaries, and monitor client billing arrangements. Coordinate with Accounting on utilization reports and compliance with engagement terms. Assist with new matter intake forms and conflict checks. Travel Arrangements Coordinate complex domestic and international travel arrangements for attorneys and practice group leadership, including flights, accommodations, itineraries, conference registrations, and visas. Proactively resolve last-minute changes with urgency and professionalism. Education and/or Experience: Required: 5+ years of legal secretarial experience in a professional services or law firm environment. Proficiency with Microsoft Office Suite, Adobe Acrobat, and document management systems. Strong typing and document formatting skills (55+ wpm). Preferred: Bachelor’s degree from an accredited institution. Prior experience supporting senior executives, practice group leaders, or C-suite professionals in a law firm or professional services environment. Other Skills and Abilities: Executive Presence: Demonstrates professionalism, sound judgment, discretion, and the ability to interact effectively with senior leadership and high-profile clients. Project Management: Ability to manage multiple high-priority assignments, deadlines, and stakeholder expectations simultaneously. Strategic Support: Capable of anticipating leadership needs and proactively identifying administrative and operational solutions. Problem Solving: Anticipates needs, exercises sound judgment, and manages issues effectively. Interpersonal Skills: Builds trust and rapport with colleagues, attorneys, and clients. Ownership & Initiative: Self-motivated, detail-oriented, and committed to operational excellence. Communication Skills: Excellent oral and written communication, including professional correspondence. Discretion: Maintains strict confidentiality with sensitive information #LI-EC1 The target salary range for this role is: $85,000 - $105,000 if located in Washington, D.C. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email sidleytalentacquisition@sidley.com (current employees should contact Human Resources). Sidley Austin LLP is an Equal Opportunity Employer. Sidley is an elite global law firm with a known reputation of deploying innovative strategies to achieve powerful results. Business professionals are essential to the firm’s ability to deliver the highest quality legal services to our clients. We are always looking for talented, motivated individuals who thrive in a performance-driven culture to join our team. We encourage you to explore current openings and check back for future opportunities that align with your skills, experience, and career goals. If you find a suitable position, please submit your resume. Our recruitment team will review your materials and contact you if your qualifications fit our needs. Connect with our recruiting team, and we will reach out should an opportunity arise that aligns with your experience and qualifications. Sidley employs approximately 2,300 lawyers working with our clients in complex transactional, restructuring, crisis management, investigation, regulatory, and litigation matters. Our 160 years of perspective and reach are truly global, supported by 21 offices strategically situated in key commercial, regulatory, and financial centers across the world. Our lawyers and business professionals, fluent in more than 75 languages, possess the cultural awareness and cross-border legal acumen needed to bring clarity to a dynamic business landscape.

Responsibilities

Provide executive-level administrative and operational support to the co-leads and attorneys of the Environmental Practice Group. Manage complex calendars, sensitive communications, billing processes, and international travel arrangements.