ABOUT THE JOB

As a Legislative Administrative Assistant, you’ll work closely with lawyers and editors in a collaborative environment. You’ll help prepare and format bills, regulations, and other legal documents, gaining valuable experience in how legislation is created and published in Ontario. This specialized role offers a unique skillset that can lead to future opportunities in editing, translation, or other areas of legislative support.
Our office is located across from Queen’s Park, a vibrant area rich in history, culture, and green space, with easy access to public transit and local amenities. You’ll be part of a small, trusted team that values autonomy, professionalism, and teamwork. If you’re looking for meaningful work in a supportive and engaging setting, we encourage you to apply.

You will:

• format and proofread legislative documents such as bills and regulations
• maintain organized electronic and paper files using databases and document management tools
• assist with the preparation and filing of regulations under Ontario’s legislation
• provide administrative support to legal professionals, including scheduling and correspondence
• respond to public and internal inquiries in person, by phone, and by email
• support the publication of legal documents for official platforms like e-Laws and The Ontario Gazette

ADMINISTRATIVE AND ORGANIZATIONAL SKILLS

You have:

• experience with office procedures and managing multiple tasks
• the ability to maintain accurate records and manage file systems
• time management skills to meet competing deadlines

COMMUNICATION AND INTERPERSONAL SKILLS

You have:

• clear and professional written and verbal communication skills
• attention to detail, including proofreading and following formatting standards
• the ability to work respectfully and effectively with colleagues, clients, and the public
• a high level of discretion, professionalism, and a customer service mindset when handling inquiries and sensitive information

RESEARCH AND ANALYTICAL SKILLS

You can:

• assess inquiries and determine what information is needed
• find reliable information using available tools and resources
• evaluate information to provide accurate and helpful responses

TECHNICAL SKILLS

You have:

• proficiency with office applications (Word, Excel, Outlook, PowerPoint, SharePoint)
• experience with document formatting and file management systems
• the ability to learn and use specialized tools such as Adobe Acrobat or database systems

DON’T MEET EVERY QUALIFICATION?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

HOW TO APPLY:

• You must apply online.
• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
• Read the job description to make sure you understand this job.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

LANGUAGE REQUIREMENTS AND ASSESSMENT:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the “position(s) language” section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you’ll also need to pass a French-language proficiency test.

Support the creation and publication of legislative documents in a role that offers unique insight into how laws are drafted, filed, and shared with the public.