Legislative Services Coordinator

at  Metro Vancouver

Department: Board & Information Services
Employee Group: Exempt
Location: 4515 Central Boulevard, Burnaby
Salary Range/ Wage Rate: Corporate Support, Level C2B ($77,171.26 - $90,808.63 annually)

THIS ROLE:

• Provides information and administrative support to members of political boards and committees.
• Coordinates and operates technologies that support board and committee meetings, including the configuration and setup of virtual meeting room technologies, hosting the virtual meetings and facilitating the participants joining the virtual meetings.
• Providing coordination and support for other board and committee meeting technologies, including agenda management software, election software, voting technologies, among others.
• Prepares for board and committee meetings and addresses administrative items and arrangements such as following up on outstanding items, collecting and formatting reports.
• Conducts research on specified topics and sources supportive materials. Prepares and maintains correspondence, records and administrative reports.
• Records accurate, concise and complete deliberations, decisions, amendments and recommendations from board and committee discussions. Frames motions from complex and sometimes convoluted discussions and facilitates proceedings.
• Provides guidance on procedural rules and authority ensuring compliance with relevant bylaws and legislation including the Procedure Bylaw, Community Charter, Local Government Act, Standing Orders of the Legislative Assembly of BC.
• Informs staff of pertinent actions and direction arising from meetings and writes reports conveying deliberations, amendments or recommendations. Manages meeting material and records; ensures adoption of minutes; and facilitates public access to official records.
• Reviews and authorizes delegation requests to committees and boards ensuring compliance with applicable terms of reference, bylaws and legislation
• Inform the Corporate Officer of extraordinary administrative and political matters and assists with a variety of administrative duties. Provides information, assistance and guidance to internal and external contacts pertaining to departmental operations, policies, decisions of boards and committees and related matters.
• Provides corporate training in Legislative Service topics and assists with the preparation of training materials.
• Provides direction to and coordinates contractual services for minute-taking services as required.
• Keeps current on applicable laws, statutes and acts associated with the scope of responsibilities.
• Performs other related duties as required.