Library Coordinator at Holland & Hart LLP

Denver, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

32.04

Posted On

07 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Library services, Financial reconciliation, Invoice processing, Collection maintenance, Circulation management, Vendor communication, Database management, Record keeping, Microsoft Outlook, Microsoft Word, Microsoft Excel, SirsiDynix EOS.Web, Emburse, Inventory management, Training, Communication

Industry

Law Practice

Description

General Purpose: The Library Coordinator performs a variety of technical and clerical library functions to help support the department’s operational functions. Essential Duties/Responsibilities: * Assign cost allocations and ensure invoice payments are input into the expense system, Emburse, for Director approval. * Monitor & track library financial payments and reconcile any discrepancies. * Open & process library mail. Perform serial functions in the library software program. Web: checking in and routing print materials, creating and maintaining inventory schedules and routing lists. * Perform collection maintenance duties to maintain an inviting library space including shelving, filing and shifting of library materials. Stamp, pocket, label library materials. * Maintain circulation functions, including review of check out cards, recall of missing books, attorney office book audits, and repair of damaged books. * Effectively communicates with publishers and other information providers to maintain library materials and accounts including returns and cancellations of materials firmwide. * Handles orders and renewals for product purchases for a range of research materials in online and print formats. * Orders attorney office materials & maintains a record of those office copies and costs. * Administer and maintain Internet subscriptions list and database user records. Create, delete, and record user accounts for research tools. * Review user lists with vendors as needed. * Trains and assists regional office personnel with check-in of materials, ordering of missing materials and communication with vendors. * Enthusiasm to explore using firm innovation and AI tools for workflow efficiencies. * Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives. Competencies: * Communication – Understands the importance of and demonstrates verbal, written, and non-verbal communications. * Customer/Client Experience – Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm. * Job Knowledge & Technical Skill – Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work. * Team Player – Works within team and cross-functionally to meet required results. Job Qualifications (Education, Experience and Certification): 1. High school/GED or equivalent experience required. 2. Two (2) years of experience with library services. 3. Proficient with Outlook, Word, and Excel. 4. Demonstrated ability to provide accurate and detailed support in record keeping using an expense system, Emburse preferred. 5. SirsiDynix EOS.Web or experience using other integrated library software preferred. 6. Demonstrated organizational skills as required to develop and maintain effective record keeping systems. 7. Demonstrated oral and written communications skills as required to interact effectively with a wide variety of people at all levels of the organization. Physical Requirements: While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person. The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment: Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events. The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Schedule: At this time this position allows for a hybrid schedule and in-office days are typically Tuesdays and Wednesdays, with flexibility to switch days as needed with approval. Additional days in-office may be required depending on business need and the demands of specific tasks. The hybrid work structure may change at any time, including the number of in-office days requirement. Compensation: Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. The Colorado salary range is $19.29 to $‎32.04 per hour. A discretionary bonus may be available based upon performance. Application Window: The application window is anticipated to close on or after Monday, April 27, 2026. Holland & Hart reserves the right to close the position prior to or after this date. Benefits: Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Responsibilities

The Library Coordinator manages technical and clerical library functions, including financial invoice processing, collection maintenance, and circulation duties. They also support firm-wide research material procurement, database administration, and provide training to regional office personnel.