Library Management Office - Administrative Associate at Library Systems & Services LLC

Jurupa Valley, California, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Jun, 26

Salary

19.0

Posted On

13 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Record Keeping, Supply Ordering, Facilities Coordination, Event Support, Microsoft Office, Attention to Detail, Communication Skills, Organizational Skills, Team Collaboration, Judgment, Confidentiality, Driver's License, Local Travel, Physical Ability, Task Management

Industry

Libraries

Description

Description JOB SUMMARY The Administrative Associate provides administrative and operational support for the Riverside County Library System (RCLS) Library Management Office. Responsibilities include maintenance recording, supply orders, facilities coordination, event support, and general administrative assistance to ensure efficient day-to-day operations of the Library Management Office. PRIMARY RESPONSIBILITES · Provide administrative support, preparing administrative materials, and assisting with departmental initiatives. · Maintain records, files, and internal documentation for the RCLS Library Management Office. · Order and maintain office and operational supplies for the management office. · Submit and track facilities or maintenance tickets and assist with coordinating facility-related requests. · Assist Library Associates with operational questions and administrative processes. · Coordinate and support special events and projects assigned. · Provide additional administrative and operational support to supervisors and leadership as needed. Requirements · Available to work 9 AM – 6 PM Monday-Friday. (May be asked to work an occasional weekend) · Flexibility to work overtime if needed. · High School Diploma or GED required. · Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook. · Strong attention to detail with excellent written and verbal communication skills. · Highly organized with the ability to manage multiple tasks and priorities. · Ability to work both independently and collaboratively within a team environment. · Demonstrated ability to exercise sound judgment and maintain appropriate confidentiality. · Valid driver’s license and the ability to travel locally as needed. · Other duties as assigned. Physical Requirements The ability to lift up to 35 lbs. The ability to carry up to 35 lbs. Sitting, Standing, Walking, Bending, Reaching, Crouching, Kneeling, Pushing, Pulling, Grasping, Fine Manipulation, Squating, Talking, and Climbing are all requirements for this position.

Responsibilities

The Administrative Associate provides administrative and operational support for the Riverside County Library System's Library Management Office. Responsibilities include maintaining records, ordering supplies, coordinating facilities, and assisting with events and general administrative tasks.