Licensed Personal Assistant at Bayleys Real Estate

Pukekohe, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

06 Aug, 26

Salary

0.0

Posted On

08 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Property Documentation, Marketing Coordination, CRM Management, Client Relationship Management, Compliance Management, AML Knowledge, Microsoft Office, Social Media Marketing, Event Coordination, Interpersonal Communication, Administrative Support

Industry

Description

Licensed Personal Assistant We are seeking a highly organised and proactive Licensed Personal Assistant to support a high-performing real estate team. This is a key role for someone who enjoys a mix of administration, client interaction, and licensed real estate responsibilities within a fast-paced, professional environment. Working closely with a leading Agent, you will play a pivotal role in ensuring the smooth running of day-to-day operations. By taking ownership of administrative and coordination tasks, you will enable the team to focus on listing, negotiating, and growing their business. You will also support the wider team and the Branch Manager, contributing to overall office success. About the Role This is a varied and hands-on position where no two days are the same. You’ll be involved across administration, marketing, client coordination, and licensed duties, while maintaining a high level of professionalism, discretion, and attention to detail. Key Responsibilities Provide high-level administrative support including diary management, appointments, and meeting coordination Prepare property documentation including pre-listing kits, submissions, and sale & purchase agreements Manage listings and marketing campaigns, including coordinating photography and digital content Support open homes, private viewings, and inspections as required Liaise with vendors, purchasers, solicitors, and external stakeholders throughout campaigns Assist with deal processing, compliance (including AML), and documentation management Maintain databases, CRM systems, and client communications Coordinate marketing activity including social media, email campaigns, and PR opportunities Support client experience initiatives including events, gifts, and ongoing engagement About You Current Real Estate Salesperson Licence (essential) Proven experience in administration within a fast-paced environment (real estate highly regarded) Highly organised with strong attention to detail Confident communicator with excellent interpersonal skills Able to manage multiple priorities and deadlines Proactive, adaptable, and solutions-focused Strong Microsoft Office skills and ability to learn new systems quickly Professional, discreet, and committed to delivering a high standard of service Why Join Us? Work alongside a high-performing and well-established real estate team Varied and engaging role with exposure to all aspects of the business Opportunity to grow your career within a leading property brand Supportive team environment with a strong focus on excellence If you are a motivated and detail-driven professional looking to take the next step in your real estate career, we’d love to hear from you.

Responsibilities

Provide high-level administrative and licensed support to a real estate team, including managing diaries, property documentation, and marketing campaigns. Coordinate client interactions and ensure compliance with AML and deal processing requirements.