Licenses Administrative Specialist at ExplorUS Corporate

Overland Park, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Compliance monitoring, Regulatory reporting, Database management, Record keeping, Vendor management, Customer service, Communication, Attention to detail, Microsoft Office, Word, Excel, SharePoint, Smartsheet, Project management

Industry

Hospitality

Description

ExplorUS is a dynamic and growing company specializing in concession services for the great outdoors. We provide exceptional hospitality services in some of the most breathtaking locations across the country, including national and state parks, marinas, forests, and museums. From Hawaii to the East Coast, our dedicated teams create unforgettable experiences for visitors, with the support of our corporate office in Overland Park, Kansas. Summary of Position: Assist the Manager of Licenses and Permits, in managing information on company administration and compliance. Responsibilities: * Perform filing and reporting processes for annual renewals of licenses and permits at all company locations. * Perform initial research and prepare necessary applications for federal, state, and local licenses for new site operations. * Support field and cross-functional team members and respond to requests licenses and permit compliance reporting. * Perform periodic validations and monitor compliance with federal, state, and local requirements for all company locations. * Effectively organize and manage license & permit documentation to support timely reporting ahead of regulatory deadlines. * Manage license and permit electronic database and physical record-keeping processes. * Assist with vendor master data management and support onboarding of new company vendors. * Assist with projects related to company compliance including legal entity setup and management, tax compliance, and agency compliance. * Other duties as requested. Requirements: * Excellent customer service and communication skills, both over the phone and via email * Attention to detail in navigating official forms and documentation from various government entities * Ability to work independently and exercise sound judgment * Be a strong team player willing to trouble-shoot and assist with last-minute issues as they arise * Strong organization and computer skills * Proficiency in Microsoft Office (Word, Excel, SharePoint, etc.) * Knowledge of Smartsheet and SharePoint is a plus * Demonstrated experience in creating and implementing systems for increased efficiency Knowledge and Experience : Education: Bachelor’s Degree in Business Administration, Communication, Project Management, or related field Experience: 2+ years Office Administration preferred All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Responsibilities

The specialist will manage the filing and reporting processes for annual license and permit renewals across all company locations. They will also perform research for new site operations and maintain the electronic database and physical records for compliance.