Licensing Admin Supervisor at Clutch Technologies Inc

Etobicoke, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

17 Dec, 25

Salary

0.0

Posted On

18 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, Communication, Organizational Skills, Attention To Detail, Project Management, Problem-Solving, Critical Thinking, Licensing Compliance, Document Management, Process Improvement, Team Management, Regulatory Compliance, Interdepartmental Coordination, Technology Implementation, Mentorship, Performance Evaluation

Industry

technology;Information and Internet

Description

Job Summary: The Licensing Admin Supervisor is responsible for managing the administrative team handling all vehicle licensing activities. This role ensures that all business licenses, permits, and regulatory requirements are obtained and maintained in compliance with relevant laws. The supervisor will lead the team, streamline processes, and ensure that licensing activities are efficiently carried out across the organization. Key Responsibilities: Team Management: Supervise a team of licensing administrators Provide training, mentorship, and performance evaluations to staff Assign tasks and set priorities for the team to meet departmental objectives and deadlines Licensing Compliance: Ensure that all required licenses and permits are acquired, renewed, and maintained Maintain compliance with OMVIC standards as well as government regulations Develop and implement processes for tracking and maintaining licensing deadlines Document Management: Oversee the collection, filing, and management of all vehicle documentation. Ensure the accuracy and completeness of licensing applications and renewals Interdepartmental Coordination: Work closely with other departments (e.g., Production, Field Operations, and Sales) to ensure that licensing requirements are integrated into business operations Coordinate with external agencies, regulatory bodies, and vendors on licensing matters Problem-Solving & Issue Resolution: Address and resolve any licensing issues, discrepancies, or delays in a timely manner Act as the point of contact for escalated licensing inquiries Process Improvement: Continuously assess and improve internal licensing processes to enhance efficiency and accuracy Implement new technologies or software systems for better licensing management Skills & Qualifications: Experience 3+ years of experience in licensing or regulatory compliance, with at least 1 year in a supervisory or leadership role Experience in a highly regulated industry (e.g., healthcare, alcohol, gaming) considered an asset Knowledge Strong understanding of licensing laws and regulations specific to vehicle ownership Skills Excellent leadership, communication, and organizational skills Attention to detail and ability to manage multiple projects simultaneously. Proficiency in office software (Google Workspace, Airtable) and licensing management tools/software Problem-solving and critical thinking abilities License Minimum of a G2 Driver’s License (valid in Ontario). Background Check Clean criminal background check Clean driver’s abstract with no major infractions. Work Authorization Legally authorized to work in Canada Location: Must be comfortable working at our Etobicoke facility as we transit into the new Mississauga facility Compensation and Benefits: Competitive hourly wage Overtime opportunities Opportunities for advancement within the Field Operations department

Responsibilities

The Licensing Admin Supervisor manages the administrative team responsible for vehicle licensing activities, ensuring compliance with laws and regulations. This role involves leading the team, streamlining processes, and coordinating with other departments to integrate licensing requirements into business operations.