Licensing & Sales Specialist at VIRALHOG LLC

Bozeman, Montana, United States -

Full Time

Start Date

Immediate

Expiry Date

19 May, 26

Salary

32.0

Posted On

18 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Sales, Licensing, Account Support, Negotiation, Contract Compliance, Revenue Integrity, Data Integrity, Performance Monitoring, Workflow Facilitation, Process Improvement, Lead Research, Invoicing, Data Analysis, Communication, Detail Oriented

Industry

Media Production

Description

Description The Licensing & Sales Specialist is a high-impact, growth-oriented role for a tenacious 'hunter' and motivated closer dedicated to maximizing revenue while ensuring every deal is accurately tracked and fulfilled. This position serves as a 'utility player,' bridging the gap between high-stakes partner negotiations and the operational integrity of our revenue streams. If you have a high drive to be great and a passion for winning, this is your opportunity to hit the ground running. As a key member of our Bozeman-based team, this role relies on a consistent, in-office presence five days per week to allow for seamless, real-time collaboration and rapid response to licensing opportunities. Requirements 1. Sales, Licensing & Account Support Inbound Response: Act as a primary point of contact for inbound partner inquiries, executing custom prompts, licensor interviews, and talent release documentation to move deals toward closure. Full-Cycle Licensing: Execute lead research, issue quotes (one-off, bulk, and subscription), and negotiate distribution and revenue-share agreements to hit growth targets. Account Support: Proactively cultivate partnerships by negotiating contract renewals, upselling service additions, and overseeing whitelist requests to protect platform integrity. Content Pitching: Aggressively analyze the library to identify and proactively pitch high-value assets to clients, ensuring ViralHog remains the first choice for their aggregation needs. Contract Compliance: Maintain meticulous records within internal databases to ensure global contract compliance and data accuracy for all executed deals. 2. Sales Operations & Revenue Integrity Revenue Lifecycle: Support the commercial billing cycle by drafting invoices and ensuring contract terms align with payment schedules. Usage & Rights Compliance: Execute regular reviews of partner download reports and internal data to identify unauthorized usage or opportunities for additional licensing revenue. Data Integrity: Investigate file associations and usage data to ensure precise revenue tracking and commercial accuracy across the library. Performance Monitoring: Monitor and report on revenue trends to validate the success of various reporting methods (rev-share, self-reports, and subscriptions). Account Health: Monitor account status and collaborate with the finance team to ensure timely partner payments and maintain healthy, long-term commercial relationships. 3. Departmental Operations & Coordination All-Hands Mindset: We operate with a 'no task too small' philosophy and a 'win as a team' mindset. You will contribute to our collective success by jumping in on special projects and consistently pushing for excellence in every task. Workflow Facilitation: Facilitate daily operations, including licensing inbox oversight, task delegation, and professional handling of inbound inquiries. Process Improvement: Assist in the development and refinement of Standard Operating Procedures (SOPs), sales frameworks, and contract templates to scale the department. Qualifications & Competencies Education: Degree in Business Administration, Marketing, or a related field; strong interest in Sales Operations and Business Development preferred. Technical Skills: Proficiency in Microsoft Excel and Google Workspace, specifically regarding data organization and utilizing data to drive sales decisions. Communication: Exceptional negotiation skills and the ability to represent the brand professionally to creators and global clients. Detail-Oriented: A "trust but verify" mindset; strong attention to detail and a proactive approach to identifying and resolving data discrepancies. Presence: Must be capable of regular, reliable, and timely attendance in the Bozeman office. Physical Dimensions & Environment While performing the duties of this role, the employee is often required to: sit; use hands in repetitive motions to finger, grasp, handle, or feel; and talk or hear. The noise level in the work environment is typical of that of an office. Employees may encounter frequent interruptions throughout the workday. The employee is occasionally required to: stand; walk; and lift or reach with hands and arms. The employee must be able to operate routine office equipment, including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. Must be able to routinely perform work on a computer for an average of 6-8 hours per day. Must be capable of regular, reliable, and timely attendance in our Bozeman office. Must be capable of climbing/descending stairs in an emergency. Ability to lift 20 pounds. Specific vision abilities required: The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures; viewing a computer terminal; and visual inspection involving the review of detailed contracts and reports. Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. ViralHog is an equal opportunity employer and will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.

Responsibilities

This role involves managing the full-cycle licensing process, from responding to inbound partner inquiries and negotiating agreements to ensuring contract compliance and accurate revenue tracking. The specialist will also proactively pitch high-value assets and support commercial billing operations.