At Taylor McCaffrey LLP, we know that a successful firm relies on an excellent professional team – paralegals, legal assistants, marketers and communicators, human resources professionals and IT experts. Our legal professional support staff thrive in a respectful, collaborative and dynamic work environment. Taylor McCaffrey LLP encourages all staff to continue their professional development for personal and professional growth.

QUALIFICATIONS:

– Post-secondary education in Legal Administration.
– 2 years’ experience is considered an asset, but we welcome applicants with administrative experience who seek to learn and develop their skills and experience.
– Experience in the use of MS Office Applications.
– Experience in a similar role is an asset.

ROLE OVERVIEW:

Taylor McCaffrey is seeking a Legal Assistant to work closely on a team comprised of a legal assistant and a litigation paralegal who support a group of Litigation and Labour Lawyers, and perform substantive work that requires knowledge of Civil Litigation and Corporate & Commercial Litigation, including personal injury and medical malpractice, insurance, construction, professional and corporate governance issues and pension law.

DUTIES AND RESPONSIBILITIES:

1. Document Preparation & Legal Drafting
   – Draft correspondence to clients and opposing counsel
   – Draft pleadings and legal documents with confidence
   – Prepare letters, emails, and court documents from dictation
   – Compile briefs for legal proceedings
   – Review examination for discovery transcripts and prepare lists of undertakings
   – Enter and manage data in Local Discovery, including organizing and compiling Affidavits of Documents
2. File & Document Management
   – Organize and manage physical and digital files, including scanning and copying documents
   – Maintain files in the firm’s document management system
   – Prepare files for hearings
   – Perform documentation review as required
3. Legal Research
   – Utilize CanLII and Westlaw to locate and retrieve case law
4. Scheduling & Calendar Management
   – Schedule internal and external meetings, phone calls, and calendar events
   – Make necessary bookings and update lawyers’ calendars accordingly
5. Billing & Time Entry
   – Enter lawyer time and prepare invoices
   – Handle general and trust cheque deposits
   – Prepare and edit pre-bills for review and corrections
6. Administrative Support
   – Monitor phone calls and provide front-line communication support
   – Assist with other administrative and clerical duties as assigned