Logistics Administrative Specialist at Kings River Packing, LP

, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

30.0

Posted On

20 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Transportation Coordination, Invoice Verification, Freight Charge Reconciliation, Dispatch Operations, ERP Data Entry, Microsoft Excel, DOT Regulations, FMC Regulations, Analytical Skills, Written Communication, Verbal Communication, Organizational Skills, Electronic Filing, Report Preparation, Data Entry, Stakeholder Communication

Industry

Food and Beverage Manufacturing

Description

Description This is a full-time on-site role at Kings River Packing, LP headquarters office in Sanger, CA. Company Description Kings River Packing, LP an 8th generation family-owned grower-packer-shipper, invites you to be part of our dynamic team. With roots dating back to 1853, we’re integral to the citrus industry, growing and marketing citrus across domestic and international markets. During our off-season, we import citrus from various countries. As we plan for growth, our hands-on owners prioritize humility, integrity, and excellence. Join us in embodying these values. Role Summary Kings River Packing is seeking a Logistics Administrative Specialist to support the logistics department by managing administrative and operational tasks related to transportation coordination. This role reviews and reconciles transportation-related transactions in collaboration with Finance, assists with various logistics functions, and works closely with Sales and Allocation teams to support operational changes and ensure efficient, accurate transportation processes. What You'll Do Process and verify carrier invoices, ensuring rates and charges align with shipment records Work with carriers and internal teams to resolve discrepancies in freight charges Communicate billing adjustments or deductions internally and externally as needed Review, verify, and document delivery shortages and overages with internal and external partners to ensure accurate claims, chargebacks, and invoicing Review additional transportation charges, including detention and layover fees, against system data to determine cost responsibility and ensure proper allocation Assist with dispatch operations, including answering calls, coordinating transfer order moves, and updating carriers on loading locations as needed Maintain accurate transportation cost records in ERP Establish and maintain positive working relationships with departments, sheds, and vendors Maintain an organized electronic filing system for transportation documentation Prepare, edit, and distribute correspondence, reports, and presentations as needed Prioritize and manage multiple tasks to meet deadlines in a fast-paced, multi-entity, and multi-cultural environment Communicate clearly, professionally, and proactively with internal and external stakeholders Perform additional duties and special projects as assigned Requirements High school diploma or GED required 1–3 years of relevant experience in transportation, logistics, or administrative support Working knowledge of DOT and FMC regulations strongly preferred Proficiency in Microsoft Excel required Strong organizational and data entry skills with high attention to detail Excellent analytical, written, and verbal communication skills Physical Demands & Abilities Ability to sit and work at a computer for extended periods of time Ability to occasionally lift up to 10 lbs. Regular onsite work schedule is Monday through Friday, with flexibility to adjust as business needs require Our Benefits $25 - $30 per hour, based on experience Medical, Dental, and Vision Benefits Generous paid time off, 48 hours sick leave and 8 paid holidays 401k with 4% matching after 1 year service Flexible Spending Account (FSA), Medical and Dependent Care options Onsite team building This information reflects a base salary range that Kings River Packing reasonably expects to pay for the position based on a number of factors which may include job-related knowledge, skills, education, certification, and experience. The job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. We are an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

Manage administrative and operational tasks for the logistics department, including verifying carrier invoices and resolving freight charge discrepancies. Coordinate dispatch operations and maintain accurate transportation records within the ERP system to ensure efficient shipping processes.