JOB SUMMARY

We are seeking a skilled Logistics Administrator to join our small Logistics/Warehouse Team to cover a period of maternity leave (an initial 6 month fixed term contract the the possibility of extension). You will work together with the team to manage the transport of liquid and solid chocolate from our new, state of the art manufacturing facility in Suffolk to customers across the UK and Ireland.
This is a great role for someone with strong standards of organisation to be involved in a broad range of tasks to ensure successful coordination of deliveries from our suppliers, and to our customers to tight deadlines.

ESSENTIAL REQUIREMENTS

• Excellent verbal and written communication skills - you pick up the phone or speak to people in person where possible instead of sending an email.
• Strong attention to detail
• Computer literate – able to follow processes across different systems and maintain records in Excel.
• Ability to operate forklifts safely – full training will be provided
• Excellent organisational and time-management skills – Ability to organise own workload and manage your time effectively to meet deadlines and lead times required for deliveries to different locations/customers.
• Able to work autonomously or as part of a team, you take a positive, proactive, problem-solving approach to tasks

Oversee and coordinate logistics operations for our chocolate manufacturing site by:

• Managing stock levels and ensure timely deliveries, reviewing sales orders and assigning which stock should be picked in line with first-in-first-out (FIFO) principles.
• Monitoring warehouse activities, including shipping and receiving, making sure Quality of goods received and goods sent out is to the right standard and supported by the correct documentation.
• Ensuring paperwork is filed and available to access by any auditors.
• Tracking deliveries in/out and providing updates to customers and Sales colleagues.
• Work closely with colleagues across different departments to ensure successful and timely delivery to customers, and that we have the raw materials needed to successfully produce chocolate (Sales, Production, Logistics)
• Requesting certificates of analysis from the Quality team and ensuring the relevant pallet and delivery labels as well as relevant paperwork are attached to all deliveries to customers.
• Carrying out regular stocktakes of raw materials and finished products
• Calling off raw materials from 3rd party warehouses in line with productions plans to ensure production never runs out of materials
• Assisting the Logistics Coordinator in a wide range of activities to ensure the successful running of the business.