position.

Key ResponsibilitiesOperations Coordination

• Coordinate all Victorian event logistics from confirmation through to collection.
• Review upcoming event schedules and ensure all required inventory is available.
• Liaise daily with the Sydney Operations Team regarding stock requirements and transfers.
• Coordinate interstate freight and stock movements.
• Monitor transfer schedules and ensure deliveries arrive on time.

Inventory Coordination

• Check stock availability for confirmed events.
• Raise internal transfer requests from Sydney.
• Coordinate receiving and dispatch of transferred inventory.
• Conduct quality checks on incoming and outgoing stock.
• Maintain accurate inventory records within the operating system.
• Report damaged or missing items.

Event Delivery Coordination

• Schedule casual event crew for deliveries, installations and collections.
• Prepare daily run sheets.
• Coordinate vehicle requirements and external transport providers.
• Ensure events are completed safely, efficiently and on schedule.
• Troubleshoot operational issues during installations.

Customer & Internal Communication

• Act as the operational contact for Victorian jobs.
• Liaise with Account Managers regarding delivery schedules.
• Provide operational updates to clients where required.
• Escalate issues that may impact project delivery.

Warehouse & Facility Management

Although the Melbourne warehouse will operate with a significantly smaller footprint, the Operations Coordinator will:

• Maintain a clean, organised and safe warehouse.
• Receive and dispatch interstate freight.
• Coordinate loading and unloading activities.
• Manage consumables and warehouse equipment.
• Ensure compliance with WHS procedures.

Casual Workforce Management

• Recruit and maintain a pool of reliable casual event staff.
• Schedule labour based on upcoming events.
• Coordinate inductions and training.
• Monitor staff performance and availability.

Continuous Improvement

• Identify efficiencies within logistics and freight movements.
• Improve operational processes.
• Assist with implementing new systems and procedures.
• Support the ongoing development of Simply Seated's Victorian operations.

Skills & ExperienceEssential

• Experience coordinating logistics or operations.
• Strong organisational skills.
• Ability to manage multiple projects simultaneously.
• Excellent communication skills.
• High attention to detail.
• Strong computer literacy.
• Experience using inventory or ERP systems.
• Ability to work autonomously.
• Current Driver Licence.
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