Logistics Assistant (Common Services) at World Food Programme

Kingston, , Jamaica -

Full Time

Start Date

Immediate

Expiry Date

29 Mar, 26

Salary

0.0

Posted On

29 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Logistics Operations, Supply Chain Management, Inventory Management, Data Analysis, Contract Management, Client Service, Budget Monitoring, Performance Monitoring, Technical Support, Documentation Processing, Operational Planning, Stakeholder Liaison, Reporting, Team Guidance, Problem Solving, Communication

Industry

Non-profit Organizations

Description

DEADLINE FOR APPLICATIONS 31 December 2025-23:59-GMT-05:00 Eastern Standard Time (Jamaica) WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok. WHY JOIN WFP? WFP is a 2020 Nobel Peace Prize Laureate. WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. JOB TITLE Logistics Assistant (Common Transport) TYPE OF CONTRACT: Special Service Agreement (SSA) L 5 UNIT/DIVISION: Caribbean MCO DUTY STATION Kingston, Jamaica DURATION: 2 Months ORGANISATIONAL CONTEXT: Hurricane Melissa, a record-tying Category 5 storm with 185 mph winds, struck Jamaica on October 28, 2025, making landfall near Black River and causing catastrophic damage across the island. Widespread flash flooding submerged St. Elizabeth Parish, with overflowing rivers, landslides, and storm surges up to 13 feet destroying homes, vehicles, and infrastructure; over 500,000 people lost power, roads were blocked, and significant logistics constraints hindering access to affected areas. The Caribbean MCO covers 22 English and Dutch-speaking countries and territories, including those forecasted to be directly affected. The scale and complexity of the anticipated impact demand a swift and coordinated emergency response. At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. JOB PURPOSE: To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive): Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries. Support timely ordering and delivery of commodities and supplies to authorised partners and destinations. Support management of logistics vendors’ contracting activities including performance monitoring and measurement. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set. Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary. Assist in management of commodity accounting data quality and integrity. Support operational pipeline analyses, assessments and operational planning for all delivery modalities. Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor. Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making. Liaise with internal and limited number of external stakeholders to support efficient logistics operations management. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines. Any other related duties as assigned. WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR Leads by Example with Integrity Upholds WFP values, principles, and standards Demonstrates the WFP values, principles and standards Respects others and values diversity Values diversity using respectful and inclusive language Stays focused and calm under pressure Stays focused and calm when under pressure Demonstrates humility and a willingness to learn Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop Drives Results and Delivers on Commitments Delivers results for maximum impact Is accountable for the delivery of results Delegates appropriately Seeks guidance and support where needed Adapts readily to change Adapts readily to change adjusting work as needed Fosters Inclusive and Collaborative Is inclusive and collaborative Promotes teamwork by sharing ideas and openly raising issues Gives timely and constructive feedback Gives timely and constructive feedback to others Builds and shares new perspectives Listens attentively to others and shares views Applies Strategic Thinking Communicates and fulfils WFP’s vision Embraces WFP’s vision and how it impacts their role Embraces curiosity and new ways of doing things Shows curiosity and implements new ways of doing things when relevant Analyses and evaluates data Gathers data and shares knowledge to inform team activities Considers the impact of decisions Asks questions to understand the impact of decisions for their objectives Builds and Maintains Sustainable Partnerships Builds partnerships Acts professionally with external partners Collaborates to deliver common objectives Works together with partners to deliver common goals FUNCTIONAL CAPABILITIES: Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. Information Management & Reporting Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities. DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE: Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock. Experience analysing data (on commodities, funds, etc.) and drafting reports. Experience in measuring service providers’ performance against set KPIs. Experience in assisting the preparation of contract documentation. Experience in providing technical business support in corporate systems. STANDARD MINIMUM ACADEMIC QUALIFICATIONS: Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Experience: At least 5 years of relevant experience. Language: Fluency in both oral and written communication in the English language. WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. Click here to access WFP Leadership Framework REASONABLE ACCOMMODATION WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable). Once your profile is completed, please apply, and submit your application. Please make sure you upload your professional CV in the English language Kindly note the only documents you will need to submit at this time are your CV and Cover Letter Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application Only shortlisted candidates will be notified All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. If you used to have an account on our previous platform, please note that you will need to create a new account for future applications. However, this change will not affect any ongoing recruitment processes. To ensure that WFP is able to deliver on its mandate, a range of contract types exist depending on the duration and nature of work. Find out more here. These guidelines are here to help you use AI tools responsibly throughout WFP’s recruitment process. We also want to be transparent about how we use AI on our side. Curious? Find out more here. Our greatest strength is the people working around the world providing access to nutritious food and promoting lasting solutions to those we serve. WFP provides its staff with meaningful and impactful careers, continuous learning and training, and a multicultural and stimulating work environment. WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability. The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change. Read more about WFP’s history here, and WFP’s mission here Want to hear what it’s like working for WFP? Check out our newsletter highlighting the career stories of our passionate staff here: Pathway to WFP | LinkedIn Integrity, collaboration, commitment, humanity, inclusion. These values inspire everything we do every day, allowing us to work towards a world with zero hunger. You can read more about the values here. Our behaviour guides us in how we accomplish our mission. All WFP employees are expected to demonstrate the standards of behaviour described in the WFP Leadership Framework. Learn more about the WFP Leadership Framework here. WFP is aware of fictitious employment offers being circulated via email or originating from online job boards. Many of these schemes consist of an alleged offer of employment or contract with WFP in return for the payment of fees or providing personal or banking information. Read more.

Responsibilities

The Logistics Assistant will support logistics operations and activities to ensure effective delivery of food assistance. Responsibilities include managing logistics vendor contracts, monitoring inventory, and processing documentation for logistics operations.