Logistics Assistant (Contract Execution), G5 at World Food Programme

Nairobi, , Kenya -

Full Time

Start Date

Immediate

Expiry Date

28 Mar, 26

Salary

0.0

Posted On

28 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Execution, Financial Verification, Vendor Management, Invoice Processing, Attention to Detail, Compliance, Reporting, Supply Chain, Logistics, Accounting, Communication, Problem Solving, Team Support, Documentation, Data Integrity, WFP Systems

Industry

Non-profit Organizations

Description

DEADLINE FOR APPLICATIONS 6 January 2026-23:59-GMT+03:00 East Africa Time (Nairobi) WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok. WHY JOIN WFP? WFP is a 2020 Nobel Peace Prize Laureate. WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). Position Title: Logistics Assistant (Contract Execution) Grade: G5 Duty Station: WFP Eastern and Southern Africa Regional Office (ESARO), Nairobi, Kenya Unit: Logistics/Global Corridor Management Service – Corridor Planning and Monitoring Type of Contract: Fixed-Term Organizational Context The United Nations World Food Programme (WFP) is the world’s leading humanitarian organization, saving lives and changing lives by delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. WFP’s mission is to help the world achieve Zero Hunger. The WFP Eastern and Southern Africa Regional Office (ESARO), based in Nairobi, Kenya, is part of the Global Headquarters. Within ESARO, the Logistics/Global Corridor Management Service team under Supply Chain and Delivery (SCD) Division coordinates reliable and efficient corridor operations and directly manages the South Africa/Durban corridor operations. The Corridor Planning and Monitoring team is responsible for ensuring timely and compliant planning, contracting and its execution for the South Africa/Durban corridor. The team also coordinates the ESARO regional corridor budget and reconciliation processes and monitors regional and global corridor performance to support efficient, sustainable, and compliant operations. The Logistics Assistant – Contracting Execution works under the supervision of the Logistics Officer. Job Purpose To implement timely, efficient and compliant contracting execution and financial verification processes for transportation and logistics services for South Africa/Durban corridor operations. Key Accountabilities (not all-inclusive) 1. Contract Execution and Support to payment Ensure fair and transparent execution of contracts. Receive and clarify PO requirements from Durban hub team for port and corridor services. Create POs in WINGS/SAP for Durban hub services in line with WFP financial rules and guidelines, ensuring accuracy in vendor/contract application. Request and process Funds Reservations (FRs) for Durban hub services in coordination with RB and hub staff. Maintain records of Durban hub PO documentation, ensure its completeness and consistency, and share with Finance/CO focal points as required. Process vendor invoices in the corporate system and ensure IPSAS compliance in payment execution. Ensure accuracy and integrity of financial and commodity accounting data when validating invoices. Follow up on outstanding invoices with Finance, COs, and vendors to resolve queries. Maintain up-to-date invoice tracking reports and vendor statements. Support Logistics Officers as needed. Alternate Senior Logistics Associate for Contracting. 2. Reporting s Compliance Support management by preparing reports on invoice age analysis, vendor account status, and outstanding obligations. Escalate issues with POs, Funds Reservations, or funding availability as required. Contribute to compliance with corporate audit standards by ensuring filing, documentation, and traceability of all transactions. Liaise with suppliers, agents, superintendents, and COs to ensure correct documentation is provided at the submission of the invoice and compliance. Expected Key Deliverables RFQs issued on time, compliant with WFP procedures. Verified invoices processed in the corporate system within internal timelines and vendor credit terms. Accurate and updated invoice tracking reports, vendor statements, and age analysis reports. Filing system for contracting and invoice documentation maintained to audit standards. Queries on invoices/contracts resolved with vendors, COs, and Finance. Minimum Qualifications s Experience Education: Completion of secondary school education. Post-secondary training or university courses in finance, accounting, or supply chain is desirable. Experience: Five years practical experience in supply chain, logistics, invoice verification and vendor management, with exposure to accounts analysis. Languages: Fluency in English (oral and written). Desired Knowledge s Skills Good knowledge of contracting and procurement processes. Strong financial and accounting skills with experience in invoice verification. Familiarity with WFP systems (WINGS/ LESS , invoice tracking). Attention to detail and accuracy in financial documentation. Ability to liaise effectively with vendors, COs, Finance, and Procurement units. This position is open to Kenyan national candidates only. WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. Click here to access WFP Leadership Framework REASONABLE ACCOMMODATION WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email. If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only. Please note that applications sent to this email address cannot be considered. We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable). Once your profile is completed, please apply, and submit your application. Kindly note the only documents you will need to submit at this time are your CV and Cover Letter Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time Only shortlisted candidates will be notified All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. If you used to have an account on our previous platform, please note that you will need to create a new account for future applications. However, this change will not affect any ongoing recruitment processes. To ensure that WFP is able to deliver on its mandate, a range of contract types exist depending on the duration and nature of work. Find out more here. These guidelines are here to help you use AI tools responsibly throughout WFP’s recruitment process. We also want to be transparent about how we use AI on our side. Curious? Find out more here. Our greatest strength is the people working around the world providing access to nutritious food and promoting lasting solutions to those we serve. WFP provides its staff with meaningful and impactful careers, continuous learning and training, and a multicultural and stimulating work environment. WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability. The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change. Read more about WFP’s history here, and WFP’s mission here Want to hear what it’s like working for WFP? Check out our newsletter highlighting the career stories of our passionate staff here: Pathway to WFP | LinkedIn Integrity, collaboration, commitment, humanity, inclusion. These values inspire everything we do every day, allowing us to work towards a world with zero hunger. You can read more about the values here. Our behaviour guides us in how we accomplish our mission. All WFP employees are expected to demonstrate the standards of behaviour described in the WFP Leadership Framework. Learn more about the WFP Leadership Framework here. WFP is aware of fictitious employment offers being circulated via email or originating from online job boards. Many of these schemes consist of an alleged offer of employment or contract with WFP in return for the payment of fees or providing personal or banking information. Read more.

Responsibilities

The Logistics Assistant is responsible for implementing timely and compliant contracting execution and financial verification processes for transportation and logistics services. This includes managing purchase orders, processing vendor invoices, and ensuring compliance with corporate audit standards.