Logistics Associate (Fuel Management & reporting) - Gaza- SSA L6 at World Food Programme

Bratislava, Region of Bratislava, Slovakia -

Full Time

Start Date

Immediate

Expiry Date

30 Jan, 26

Salary

0.0

Posted On

01 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fuel Management, Inventory Management, Logistics Operations, Data Entry, Client Service, Budget Preparation, Performance Monitoring, Technical Support, Documentation, Safety Checks, Quality Control, Communication, Problem Solving, Team Guidance, Analytical Skills, Mathematics

Industry

Non-profit Organizations

Description

DEADLINE FOR APPLICATIONS 1 November 2025-23:59-GMT+02:00 Israel Time (Jerusalem) WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok. WHY JOIN WFP? WFP is a 2020 Nobel Peace Prize Laureate. WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). ORGANIZATIONAL CONTEXT WFP, through its dual mandate in humanitarian and development, provides life-saving food assistance to the most vulnerable and food insecure non-refugee Palestinians and works to safeguard livelihoods, build resilience, and reconstitute food systems in vulnerable areas. WFP also lends its technical expertise to support national institutions by strengthening their capacities in responding to shocks and building an inclusive social safety net. To further strengthen the humanitarian-development-peace nexus, WFP is providing climate-smart agricultural assets such as hydroponics and wicking beds to households to increase their calorie intake and enable them to generate income. WFP also scaled up its resilience-building activities to include greenhouses, vegetable farms, sheep, poultry, and technical and vocational trainings for youth and people with disabilities. These projects reduce people’s vulnerability to external shocks, serve as a safety net, and support livelihoods. In response to the urgent needs of Palestine, where protracted conflict and economic stagnation have led to widespread food insecurity, WFP delivers life-saving food assistance to the most vulnerable non-refugee Palestinians in Gaza and the West Bank. To address the ongoing crisis, WFP also focuses on strengthening livelihoods through resilience-building projects such as climate-smart agriculture and vocational training. Additionally, WFP supports national institutions by enhancing their capacity to respond to shocks and build inclusive social safety nets. By extending its systems to humanitarian and development partners, WFP contributes to broader efforts within the humanitarian-development-peace nexus. This position will be based in Gaza and reports to LSO supply manager/LSO Manager. LSO introduction: The Gaza Logistics Special Operations (LSO) Unit has been formed to engage in any activity that could resemble the long-time forgotten Logistics Special Operations. The mandate of the (LSO) unit integrates fleet management, fuel management, special infrastructures design and implementation, and when required, forward logistics assessments and special deliveries. The LSO unit will operate in conjunction with WFP logistics food operations (food deliveries, supply to program plans, food accounting, warehousing, contracting, etc.) and will leverage WFP’s logistics assets and other means of operations. Background elements to the LSO: Given the complexity of the logistics operation in Gaza, and to ensure timely delivery, Logistics has streamlined its activities through the LSO (Logistics Special Operations) Unit. The aim of the LSO unit is to provide integrated solutions to achieve critical operational success by augmenting the logistics delivery capacity through non-conventional transport modalities and innovative solutions i.e., Armoured Vehicles, and WFP Fleet. The LSO unit will coordinate and constantly plan response actions with operations team / partners and other concerned stockholders and act as a reserve capacity for complex or time critical operational requirements. For any complex response, the LSO unit will evaluate the urgency of the operational requirement, potential financial impact, safety and security concerns. In addition, the LSO unit will continue to ensure Supply Chain cost optimization by undertaking initiatives including the rehabilitation, design and/or implementation of infrastructures and, if needed, the opening of additional supply routes; upgrade and improvement of infrastructures and their access; and carry out assessments to identify solutions to logistical challenges. Logistics augmentations are expected in the following areas: Managing all the data related to Fuel, Spare parts, Job orders and trip records Prepares, compiles, and sorts of documents for data entry. Verifies and logs receipt of data. Transcribes source data into the required electronic format. Transfers information from paper formats into computer files Summary of Responsibility Under direct supervision of fuel management supply officer, the staff member will assist in planning, coordination with supplier and clients, support WFP fuel management process, ensuring efficiency, compliance and accuracy of fuel transaction report including fuel physical inventory, distribution and consumption report. And support in optimizing fuel logistics, supervise and guide the fuel station are well operate in accordance with WFP policies/procedures and guidelines. Key responsibilities: Provide support to logistics fuel management operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of fuel to clients. Support timely ordering and delivery of fuel and supplies to authorised clients, partners and destinations. Support management of logistics vendors’ contracting activities including performance monitoring and measurement. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set. Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards. Assist in monitoring of fuel inventory management processes to track trends and account for the inventory status from source to clients. Assist in management of fuel stock and transaction accounting data quality and integrity. Support fuel operational pipeline analyses, assessments and operational planning for all delivery. Process documentation for execution of logistics operations (fuel management) (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor. Collect and compile data, produce and/or contribute to reports (e.g. financial closure, physical inventory, service providers performance) and ensure information accuracy in corporate systems in support to informed decision-making. Liaise with internal and limited number of external stakeholders to support efficient logistics operations (fuel management). Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines. Perform any other duties as requested by immediate supervisor. STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE Education: BA degree in the related functional area. Experience: Six or more years of progressively responsible related work experience in managing inventories and processing invoices. Knowledge & Skills: Good knowledge of fuel management, flow meters and stainers is crucial. Ability to perform minor maintenance and trouble issues with fuel system Fuel Storage and Distribution: Knowledge of how to handle fuel storage and distribution safely and efficiently. Quality Control: Understanding how to maintain fuel quality and perform safety checks. Basic Math and Science: Useful for calculating fuel quantities and understanding the properties of different fuels. Language: Fluency in both oral and written communication in Arabic and English. WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. Click here to access WFP Leadership Framework REASONABLE ACCOMMODATION WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable). Once your profile is completed, please apply, and submit your application. Please make sure you upload your professional CV in the English language Kindly note the only documents you will need to submit at this time are your CV and Cover Letter Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application Only shortlisted candidates will be notified All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. If you used to have an account on our previous platform, please note that you will need to create a new account for future applications. However, this change will not affect any ongoing recruitment processes. To ensure that WFP is able to deliver on its mandate, a range of contract types exist depending on the duration and nature of work. Find out more here. Our greatest strength is the people working around the world providing access to nutritious food and promoting lasting solutions to those we serve. WFP provides its staff with meaningful and impactful careers, continuous learning and training, and a multicultural and stimulating work environment. WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability. The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change. Read more about WFP’s history here, and WFP’s mission here Want to hear what it’s like working for WFP? Check out our newsletter highlighting the career stories of our passionate staff here: Pathway to WFP | LinkedIn Integrity, collaboration, commitment, humanity, inclusion. These values inspire everything we do every day, allowing us to work towards a world with zero hunger. You can read more about the values here. Our behaviour guides us in how we accomplish our mission. All WFP employees are expected to demonstrate the standards of behaviour described in the WFP Leadership Framework. Learn more about the WFP Leadership Framework here. WFP is aware of fictitious employment offers being circulated via email or originating from online job boards. Many of these schemes consist of an alleged offer of employment or contract with WFP in return for the payment of fees or providing personal or banking information. Read more.

Responsibilities

The Logistics Associate will assist in planning and coordinating fuel management operations, ensuring efficiency and compliance in fuel transaction reporting. They will also support the management of logistics vendors and respond to technical queries to ensure timely resolution of inquiries.