Logistics Back Office Specialist at Nebius

, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

36.0

Posted On

14 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Logistics, ERP, WMS, Data Management, Stock Control, Financial Documentation, Analytical Skills, Problem-Solving, Attention to Detail

Industry

technology;Information and Internet

Description

Why work at Nebius Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field. Where we work Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team. New data center development: We give you the opportunity to work with cutting-edge technologies in data operations, cloud computing and infrastructure management. As global data center operations grow, there will be ample opportunities for career progression. Working in the data center directly impacts performance, customer satisfaction and efficiency, with the opportunity to contribute to new data center projects.You’ll collaborate with experts in AI data center development and operations, gaining insights from leaders in the field. This environment fosters innovation, and allows you to work on solutions that exceed industry standards in design and deployment. The role The Logistics Back Office Specialist supports the logistics department by managing ERP and WMS data, coordinating stock control, and ensuring data accuracy across systems. The role includes processing payments for logistics partners, maintaining financial documentation, and providing analytical support. In this position, the specialist is expected to work independently, resolve discrepancies, and propose improvements while escalating complex or strategic issues to senior staff. You’re welcome to work in our colocation in Vineland, New Jersey. Your responsibilities will include: Financial & Partner Payments Process and validate invoices from logistics partners (carriers, warehouses, customs brokers). Ensure timely payments in coordination with finance and accounting departments. Investigate discrepancies between invoices and agreed contracts. Maintain accurate financial documentation for audits and compliance. ERP / WMS Data Management Input, update, and validate logistics data in ERP and WMS systems. Ensure correct mapping of stock movements (receipts, issues, transfers). Reconcile ERP/WMS data with warehouse operations. Data Accuracy & Analytics Prepare reports on stock accuracy, partner payments, and logistics KPIs. Identify and correct discrepancies between system records and physical stock. Highlight recurring data accuracy issues and propose preventive measures. Support cyclical and annual stock checks with accurate reporting. Process Support & Improvement Document workflows for ERP/WMS operations and partner payments. Suggest improvements to reduce system errors and data mismatches. We expect you to have: 2+ years of experience in logistics back-office, ERP/WMS support, or supply chain administration. Strong working knowledge of ERP/WMS systems (SAP, Oracle, NetSuite, or similar). Solid understanding of stock control principles and reconciliation. Experience with financial flows (invoice verification, payment coordination). High attention to detail with strong analytical and problem-solving skills. Ability to work independently and resolve issues with minimal supervision. Key Employee Benefits: Health Insurance: 100% company-paid medical, dental, and vision coverage for employees and families. 401(k) Plan: Up to 4% company match with immediate vesting. Parental Leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers. Disability & Life Insurance: Company-paid short-term, long-term, and life insurance coverage. Compensation We offer a competitive rate, ranging from $28/hr- 36/hr Join Nebius Today! What we offer Competitive salary and comprehensive benefits package. Opportunities for professional growth within Nebius. Hybrid working arrangements. A dynamic and collaborative work environment that values initiative and innovation. We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us! What we offer Competitive salary and comprehensive benefits package. Opportunities for professional growth within Nebius. Flexible working arrangements. A dynamic and collaborative work environment that values initiative and innovation. We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us!

Responsibilities

The Logistics Back Office Specialist manages ERP and WMS data, coordinates stock control, and ensures data accuracy across systems. This role includes processing payments for logistics partners and maintaining financial documentation.