American Conservation Experience (ACE) is a dynamic non-profit organization dedicated to providing rewarding environmental service opportunities that harness the idealism and energy of a volunteer labor force to help restore America’s public lands. ACE has a national reputation for providing exceptional training and support to enable crews to safely and economically implement technically complex and physically demanding conservation projects for the US Forest Service, BLM, National Park Service, USFWS and numerous state and local land management partners.
Job Title: Logistics Coordinator
Location: Fletcher, North Carolina (Asheville Area). This is an on-site position which may have opportunities for limited local telework.
Department/Division: CREW, Eastern Division
Status: Regular, Full-Time, Salaried (Exempt) - The scope and schedule of this position may shift according to seasonal work volume. The position may experience seasonally reduced schedule or a temporary shift to part-time status, depending on project needs.
Schedule/Hours: 40 hours/week, Monday - Friday. Flexible hours, expected to be on duty during ACE Core Business Hours of 12:00 pm - 5:00 pm Eastern time). Some adjustment of hours is expected to accommodate specific projects and program needs. Some evening and weekend hours may be occasionally required.
Reports To: Associate Director of Operations
Travel: Infrequent travel
Promotion Pathway: Logistics Coordinator II, Logistics Manager, Fleet and Facilities Manager
Preferred Start Date: September 2, 2025

EASTERN DIVISION PROGRAM SUMMARY:

ACE’s Eastern Division provides young adult volunteer AmeriCorps crews to carry out a variety of environmental conservation projects on lands east of the Mississippi River, with occasional projects farther west. The Crew model focuses on professional development, training, and skill development for early-career crew members through delivering high-value conservation work to the land agencies and communities where we work.

POSITION SUMMARY:

The Logistics Coordinator position for ACE Eastern is an office/warehouse-based position responsible for supporting ACE field crews and support staff by overseeing the vehicle fleet, coordinating food and provisions for crews in the field, and supporting maintenance of office, housing, and warehouse facilities. This position works closely with the Field Operations team and national program staff to ensure appropriate vehicle inventory, maintenance, reporting, and scheduling. The Logistics Coordinator leads efforts to provision food, supplies, and camp equipment for crews in the field. This position helps train crew members in routine vehicle operations, trains new drivers for all types of fleet vehicles, and monitors and reports on vehicle tracker data. Depending on the skills and interests of the candidate, future growth may include increased responsibilities for vehicle work, facility maintenance and repairs, or warehouse and equipment maintenance. The Logistics Coordinator must show empathy and support for young adult crew members as they encounter new challenges, seek support, and develop their technical and interpersonal professional skills.

CREW PROVISIONS:

The Logistics Coordinator is responsible for ensuring the meal packing program for the division operates smoothly. The Logistics Coordinator oversees all aspects of planning, purchasing, and providing meal provisions for ACE crews working in the field. This includes:

• Collaborating with team members to develop nutritious meal plans that are applicable for up to 12 crews based in front country or spike camp situations,
• Planning meals that are appropriate for the crew’s dietary needs and the project’s location, camp style, and weather or seasonal considerations,
• Purchasing bulk items and ingredients to facilitate these meal plans,
• Purchasing food within the budget parameters seeking the highest value for each expenditure,
• Tracking food purchase costs, waste, and crew member satisfaction with meals,
• Packing coolers and pantry bins with ingredients and recipes to accompany the crews for multiple weeks of field work,
• Keeping the food bay clean and organized, while managing safe storage of perishable and non-perishable food,
• Supporting the maintenance and inventory of cook sets and camp kitchen equipment,
• As needed, supporting Crew Leaders who are purchasing additional provisions for the crew while out on project.

REQUIRED EXPERIENCE AND QUALIFICATIONS:

• Bachelor’s degree and one year of related professional experience. An equivalent combination of education and experience may be substituted for the Bachelor’s degree (AA+2 years or 3 years related professional experience)
• 1 or more years of experience working in logistics, fleet, and facilities management, or 2+ years developing expertise in one of these areas with interest and ability to learn the necessary skills for the other areas, preferably within a Conservation Corps or similar organization.
• Working knowledge of young adult development, team-building and motivational techniques.
• Ability to understand and follow ACE systems and processes including key responsibilities of crew leaders.
• Computer skills required including professional email etiquette and intermediate knowledge of Google suite or other word processing and spreadsheet programs.
• Must be flexible and possess a strong work ethic.
• Ability to maintain a positive, constructive work environment conducive to team performance, maintaining effective working relationships with coworkers and supervisors.
• Ability to perform work under pressure in a fast-paced environment, manage multiple concurrent responsibilities, and meet deadlines.
• Ability to adapt to the surrounding work environment and conditions that can change frequently.
• Ability to analyze and resolve complex issues.
• Ability to receive and provide constructive feedback.
• Ability to prepare and maintain records and reports.
• Ability to understand and carry out oral and written instructions.
• Strong organizational and communication skills.
• Ability to perform the essential duties of the position with or without reasonable accommodations.

OTHER REQUIREMENTS:

• Must be authorized to work in the U.S.
• Valid driver’s license and an insurable driving record.
• Proficient in English.
• Willingness to undergo and ability to pass a federal criminal background check.
• Willing to abide by ACE Policy and Federal Drug Free workplace policies and laws. ACE reserves the right to drug test at any time.

IF YOU MEET AT LEAST 70 PERCENT OF THE QUALIFICATIONS, WE WANT TO HEAR FROM YOU!

ACE participates in E-Verify and will provide the federal government with your Form I-9 information when you are hired to confirm that you are authorized to work in the U.S.
Employment or Service with ACE is based upon ability, qualifications, attitude, and job-related factors. Every qualified employee, member, or applicant has the same opportunity for recruitment, hire, training, transfer, promotion, compensation, demotion, termination, benefits, employee activities, and general treatment without regard to race, color, religion, age, sex, creed, national origin, pregnancy, ancestry, citizenship status, genetic information, veteran or military status, physical or mental disability, sexual orientation, medical condition, marital or parental status, political affiliation, ethnicity, hair texture or style, arrest record, caste, hereditary status, endogamy, or any other classification protected by applicable local, state, or federal law

The Logistics Coordinator will oversee a fleet of 15+ crew and staff support vehicles. The primary responsibilities include:

• Working with the National Director of Program Administration to ensure that vehicles are maintained at the proper intervals, repaired when needed, and correctly documented,
• Getting work quotes for fleet needs and ensuring timely repairs are achieved,
• Being onsite during crew de-rigs to offer vehicle support and ensure that crews have performed weekly cleaning and checks of vehicles,
• Stocking vehicle cleaning supplies and vehicle accessories,
• Responding to reported vehicle needs,
• Performing and documenting routine inspections and maintenance of trailers and other fleet equipment,
• Provisioning vehicles with fleet resources, vehicle trackers, and safety equipment,
• Monitoring vehicle tracker data and reporting on vehicle use or driver behavior concerns,
• Managing toll pass accounts,
• Making recommendations on maintenance and inventory of fleet, including vehicle acquisition and sales,
• Serving as the primary trainer for drivers of passenger vehicles, large vans, and truck rigs with trailers attached, according to ACE policies,
• Participating in weekly field operations meetings and cross-division fleet management meetings,
• Assigning and scheduling vehicles to meet all crew and support staff needs, including ensuring that each crew has an appropriate vehicle for their project needs

The Logistics Coordinator is responsible for ensuring the meal packing program for the division operates smoothly. The Logistics Coordinator oversees all aspects of planning, purchasing, and providing meal provisions for ACE crews working in the field. This includes:

• Collaborating with team members to develop nutritious meal plans that are applicable for up to 12 crews based in front country or spike camp situations,
• Planning meals that are appropriate for the crew’s dietary needs and the project’s location, camp style, and weather or seasonal considerations,
• Purchasing bulk items and ingredients to facilitate these meal plans,
• Purchasing food within the budget parameters seeking the highest value for each expenditure,
• Tracking food purchase costs, waste, and crew member satisfaction with meals,
• Packing coolers and pantry bins with ingredients and recipes to accompany the crews for multiple weeks of field work,
• Keeping the food bay clean and organized, while managing safe storage of perishable and non-perishable food,
• Supporting the maintenance and inventory of cook sets and camp kitchen equipment,
• As needed, supporting Crew Leaders who are purchasing additional provisions for the crew while out on project