Full job description

Key responsibilities

Import and freight

• Coordinate shipments with our suppliers in France, Italy and the Netherlands
• Manage freight forwarders: request quotations, place bookings, track shipments, decide between air and sea based on urgency and cost
• Check shipping documents before departure: commercial invoice, packing list, certificate of origin, safety data sheets
• Verify and challenge freight invoices

Customs clearance and compliance

• File import declarations through the Dubai Trade portal, follow up Bills of Entry and duty payments
• Ensure cosmetics compliance: Dubai Municipality product registration, MOIAT and ESMA requirements
• Handle dangerous goods correctly. Fragrances fall under Class 3. You are responsible for declarations, UN-approved packaging and limited quantity rules. A single misdeclaration holds an entire container.
• Prepare re-export documentation for the GCC, including certificates of origin, legalisation and SABER / Saleem requirements for Saudi Arabia

Warehouse management (Al Quoz)

• Supervise the warehouse assistant across receiving, quality check, put-away and order picking
• Maintain stock accuracy in our ERP system and run monthly cycle counts
• Manage batch numbers, expiry dates and FIFO rotation. Flag slow-moving references early so that stock can be swapped with the brand before it expires.
• Track contractual buffer stock levels by brand