Logistics Documentation Specialist at O'Hara Corporation

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Feb, 26

Salary

85000.0

Posted On

20 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Logistics Documentation, Data Entry, Customer Communication, Shipping Coordination, Office Administration, Microsoft Office, Organization, Attention to Detail, Time Management, Problem Solving, Export Documentation, Health Certificates, Certificate of Origin, IUU Catch Certificates, Demurrage Avoidance, Cargo Tracking

Industry

Fisheries

Description

Our Logistics Documentation Assistant will play a supporting role in the global seafood sales team of O’Hara Corporation by preparing domestic and export shipping documents accurately and promptly for the smooth movement of ocean freight, rail and trucks. This position collaborates with customers, sales team, shipping companies and government agency to ensure document are completed in a timely manner and customers’ payments are received on time. The ideal person for this job is passionate about O'Hara Corporation's core values of Excellence, Integrity, Innovation and Passion. Essential Duties & Job Functions: Enter production data from each fishing vessel into in-house database for commercial invoice, packing list and certificate of origin Enter production data into USDC Seafood Inspection Program (SIP) online database to generate export health certificates, certificates of origin, IUU catch certificates Provide shipment information to the shipping companies for bill of lading Create FedEx shipments and mail original shipping documentation to our international based customers Proactively communicate with customers regarding shipping document and payment timing to avoid demurrage at destination ports Monitor cargo vessel schedules to track shipping document status to ensure timely payments from customers Drive to Ballard, Fremont and Sand Point occasionally for document pickup Provide other office administrative assistance Work Schedule: Monday – Friday 8 a.m. – 4:30 p.m. in-office. Occasional overtime/weekend work as necessary Strong Microsoft Office skills Minimum five years of previous experience of office support role High degree of accuracy and organization are absolute necessity Ability to interact and communicate positively and professionally in person, on the phone, and in writing Strong sense of job responsibility Ability to prioritize tasks in a dynamic environment Prompt and reliable attendance Preferred Skills and Experience: 3+ years of seafood domestic and export/logistics documentation experience to China, Japan, Korea, EU countries Experience with USDC Seafood Inspection Program (SIP) database Medical, vision and dental insurance is offered to employees and qualified dependents if elected If elected, 401k employee contributions begin 60 days from start date with employer match after one year of employment Compensation: Salary Exempt $60k-$85k DOE O’Hara Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Responsibilities

The Logistics Documentation Specialist prepares domestic and export shipping documents for the global seafood sales team. This role involves collaboration with customers, sales teams, shipping companies, and government agencies to ensure timely document completion and payment collection.