Logistics & Planning Specialist – Refrigerants at Wilhelmsen group

Singapore, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

0.0

Posted On

24 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Logistics, Inventory management, Asset management, Supplier purchasing, Business analysis, Data analysis, Excel, PowerPoint, IFS, ERP systems, Supply chain planning, Communication, Time management, Multitasking, Regulatory compliance, Forecasting

Industry

Maritime Transportation

Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex. Wilhelmsen Ships Service (WSS) is a global leader in maritime products and services, delivering safe and efficient solutions to vessels in every major port around the world. With a strong focus on sustainability, innovation, and operational excellence, we support our customers through a comprehensive portfolio of marine products and logistics services. Join us and be part of a company that shapes the maritime industry’s future. About the Role We are looking for a detail-oriented and proactive Logistics & Planning Specialist – Refrigerants. This role ensures availability, accuracy, and efficient flow of refrigerant cylinder assets within an assigned geographical area. You will drive system and process compliance using our core tools (including IFS) and collaborate closely with cross-functional teams to support operational needs and customer requirements. This position offers the opportunity to work in a dynamic, cross-functional environment with exposure to global operations, complex logistics networks, and continuous process improvement initiatives. Who you will report to: Logistics & Planning Specialist – Refrigerants will report to Global Logistics Manager - Refrigerants What you will be doing: Serve as the primary contact for all matters relating to refrigerant cylinder availability and issues within your assigned region. Act as secondary support for cylinder-related queries during teammate absences. Plan asset (cylinder) investments and prepare justified proposals. Manage stock through effective reshuffling, replenishment, and monitoring to meet service level targets. Ensure accuracy of inventory data and planning parameters to optimize system-generated stock proposals. Continuously drive cost-saving initiatives related to refrigerant purchases, cylinder maintenance, and transport optimization. Collaborate with operations, procurement, filling factories, QHSSE, product management, and sales teams on regulatory, operational, and forecasting matters, including extraordinary requirements such as drydocks, newbuilds, and cruise repositioning. Ensure full compliance with processes and regulations, including regulatory requirements, system transactions, and cylinder conversion or scrapping procedures. Analyze root causes of stock level variances, receiving/stocking issues, and cylinder quality concerns, and develop effective resolutions. Support the Global Logistics Manager – Refrigerants with data analysis, operational reporting, and improvements to processes, documentation, and training materials. Proactively identify gaps and improvement opportunities. Manage refrigerant bulk purchasing for Rotterdam. Maintain the Supplier Country of Origin database for Rotterdam. Perform other related duties as assigned. What we are looking for: Strong analytical and inventory management skills Ability to work cross-functionally and influence without authority Process-focused mindset with continuous improvement orientation Excellent communication and coordination capabilities Experience in logistics, inventory planning, or asset management (preferred) Familiarity with ERP systems such as IFS (advantageous) Strong, hands-on understanding of customs procedures, import/export documentation, and regulatory requirements related to product entry, movement, and distribution (advantageous) What you bring: University/Degree level in the fields of Business Administration, Logistics or similar or a minimum of 2 years hands on experience from Inventory Management and Supplier Purchasing/Relationship Management Strong business acumen with hands-on experience in inventory management, supplier purchasing, and business analysis Advanced proficiency in Excel, PowerPoint, and other Microsoft Office tools Solid understanding of logistics processes, corporate procedures, and market needs Able to work independently in a fast-paced, high-volume environment with competing priorities Strong multitasking, organization, and time-management skills Effective at collaborating with cross-functional teams and all levels of management Excellent interpersonal, influencing, and networking abilities What we offer: Working in Wilhelmsen can offer a culture and work environment of strong leadership, career development, work-life balance and a job that is both challenging and stimulating. Our organization thrives by using modern tools and is eager to utilize the business opportunities that arise with new digital tools and skills. Beyond this, we offer a generous and bespoke benefits package tailored to your specific Wilhelmsen HUB. Sounds interesting? If you can see yourself in this role, please let us know why you are our candidate. As an internal candidate you can apply by entering the internal job portal (Workday front page>Menu >Career>Find jobs). Here you can upload your resume and a motivational letter. Contact details: Recruitment Specialist - Corrie Kew – corrie.kew@wilhelmsen.com #WSS Founded in Norway in 1861, Wilhelmsen is now a comprehensive global maritime group providing essential products and services to the merchant fleet, along with supplying crew and technical management to the largest and most complex vessels ever to sail. Committed to shaping the maritime industry, we also seek to develop new opportunities and collaborations in renewables, zero-emission shipping, and marine digitalisation. Supporting a diverse and inclusive workplace, with thousands of colleagues across more than 60 countries, we take innovation, sustainability and unparalleled customer experiences one step further.

Responsibilities

The Logistics & Planning Specialist ensures the availability and efficient flow of refrigerant cylinder assets within an assigned region. They manage stock levels, drive cost-saving initiatives, and collaborate with cross-functional teams to meet operational and customer requirements.