Roles & Responsibilities

Key responsibilities

Import and freight

• Coordinate shipments with our suppliers in France, Italy and the Netherlands
• Manage freight forwarders: request quotations, place bookings, track shipments, decide between air and sea based on urgency and cost
• Check shipping documents before departure: commercial invoice, packing list, certificate of origin, safety data sheets
• Verify and challenge freight invoices

Customs clearance and compliance

• File import declarations through the Dubai Trade portal, follow up Bills of Entry and duty payments
• Ensure cosmetics compliance: Dubai Municipality product registration, MOIAT and ESMA requirements
• Handle dangerous goods correctly. Fragrances fall under Class 3. You are responsible for declarations, UN-approved packaging and limited quantity rules. A single misdeclaration holds an entire container.
• Prepare re-export documentation for the GCC, including certificates of origin, legalisation and SABER / Saleem requirements for Saudi Arabia

Warehouse management (Al Quoz)

• Supervise the warehouse assistant across receiving, quality check, put-away and order picking
• Maintain stock accuracy in our ERP system and run monthly cycle counts
• Manage batch numbers, expiry dates and FIFO rotation. Flag slow-moving references early so that stock can be swapped with the brand before it expires.
• Track contractual buffer stock levels by brand

Delivery and distribution

• Plan the driver's routes around each hotel's receiving hours
• Follow up signed delivery notes and report back to the sales team
• Coordinate deliveries outside Dubai and export shipments across the GCC

Reporting

• Provide a monthly report to the General Manager covering logistics cost per unit, on-time delivery, stock-outs and carrier claims
• Work daily with the sales team on product availability dates
• Propose and implement actions to reduce freight and clearance costs

Desired Candidate Profile

Requirements

Essential

• 4 to 6 years of experience in import logistics and distribution in the UAE
• Hands-on experience with customs clearance in Dubai and Jebel Ali, including filing declarations yourself on the Dubai Trade portal
• Good working knowledge of an ERP system and solid Excel skills
• Fluent English, written and spoken
• Valid UAE driving licence

Advantageous

• Experience with cosmetics, fragrances or other regulated consumer goods
• IATA DGR certification or solid practical knowledge of dangerous goods
• Working knowledge of Odoo
• Arabic, Hindi or Urdu for day-to-day management of the ground team

How you work

• You are a doer. In a company of our size, the person who supervises the warehouse is also the person who steps in when a delivery has to go out
• You are precise with documents and you double-check before you file
• You raise problems early rather than reporting them once they have become expensive

What we offer

• A direct reporting line to the General Manager and genuine ownership of the logistics function
• A quarterly performance bonus on top of the fixed salary, based on clear service and accuracy targets
• Employment visa, medical insurance, ticket every 2 years and annual leave as per UAE Labour Law
• The opportunity to work with some of the most prestigious names in luxury
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