Lower School Administrative Assistant at THE PRINCIPIA CORPORATION

Des Peres, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

53486.0

Posted On

16 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Problem Solving, Systems Leadership, Administrative Support, Prioritization, Discretion, Event Coordination, Operational Management, Training, Communication, Record Keeping, Budget Management, Attention To Detail, Collaboration, Proactivity, Judgment, Time Management

Industry

education

Description

Title: Lower School Administrative Assistant Department/Location: Lower School, St Louis Position Type: Full-Time, 42-week Summary The Lower School Administrative Assistant advances Principia by ensuring the effective daily operations of the Lower School through proactive problem-solving, systems leadership, and high-level administrative support. Reporting to the Lower School Principal, this role plays a critical part in the smooth functioning of Lower School operations by identifying challenges, proposing and implementing solutions, and ensuring the school systems, events, and processes run smoothly. This position collaborates closely with administrators, employees, students, parents, alumni, and community members, exercising sound judgment, prioritization, and discretion to support the educational mission of the Lower School. Success in this role requires the ability to manage complex operational details, lead administrative systems and training, coordinate events from planning through execution, and respond effectively to student and Lower School needs. Who We Are At our award-winning Early Childhood through grade 12 Principia School in St. Louis, Missouri, and top-ranked Principia College in Elsah, Illinois, Principia faculty and staff make up a close-knit community of educators, coaches, and professionals taking a distinct approach to education—blending academic excellence with Christian Science-based character education. Principia’s team of over 500 employees supports not only Principia School and Principia College, but also a worldwide network of alumni and friends. At Principia School, our core value is LOVE [https://www.principiaschool.org/about/belonging-and-community]. Love and its attributes underpin our foundational beliefs as well as our educational approach. We focus on developing the whole child—intellectually, physically, mentally, socially, and spiritually, preparing students for the next steps in life. We foster a challenging yet supportive environment where character unfolds naturally, and talent is cultivated through boundless opportunities. Character education plays an essential role in every aspect of the student experience, and classroom work is augmented by character trips, leadership development, and real-world, hands-on, project-based learning. Principia employees are part of an engaging academic community preparing students to be tomorrow’s leaders, thinkers, and changemakers. We strive to create a collaborative and inclusive environment [https://www.principia.edu/debm] where everyone feels they belong and are valued. Primary Responsibilities * Identify operational challenges affecting the Lower School and recommend practical, effective solutions * Assess student-related and operational issues and take appropriate action to resolve them or escalate as needed * Prioritize competing demands, make day-to-day operational decisions, and ensure timely follow-through * Manages and ensures the successful daily operation of the Lower School Principal's office, including communications, meeting scheduling, equipment, and supplies * Serves as the first point of contact for students and families, providing support and guidance as issues arise * Provides prayerful support and basic student health care assistance, including occasional medication administration and light bandaging * Assists with daily adjustments to student schedules, including pick-up and drop-off information, and coordinates with parents and teachers * Serves as the administrative lead for the Lower School Portal and related systems * Manages and oversees the Portal and Magnus systems for Lower School; sets up and manages classes and attendance in the Blackbaud Portal; maintains confidential student academic records for all past and present Lower School students; collaborates with Educational Technology to build report card backend structures and settings; uploads and prepares reports for portal access; and serves as a member of the School Portal Core Team * Lead administrative use of the Portal, providing training and ongoing support to Lower School faculty and staff * Oversees Raptor system, trains employees on system use, and supports school readiness during emergency drills * Oversees Lower School events, relations, and matters of significance, including enrichment programs, fifth-grade celebration, Festival of Cultures, Showcase of Learning, Grandparents’ Day, and other planned events * Develops event timelines, coordinates logistics, and tracks deliverables from planning through execution * Organizes event staffing, campus signage, schedules, and campus logistics * Works with the Purchasing Agent to prepare contracts and hold harmless agreements with speakers and outside vendors * Actively manages event execution, troubleshooting issues in real-time, and ensuring successful outcomes * Manages the Principal’s calendar by scheduling meetings, identifying and tracking key activities, and prompting deadlines and participation * Serves as the first point of contact for students, providing prayerful support and health care assistance, including occasional medication administration and light bandaging * Assists with daily adjustments to student schedules, including pick-up and drop-off information, and coordinates with parents and teachers * Manages the Lower School office and provides comprehensive administrative support, including maintaining office equipment and office supply inventory * Creates and distributes timely newsletters, maintains digital signage, and schedules school bells * Collaborates with administrative assistants across divisions and with the Head of School, Admissions, Athletics, Marketing, and other departments to coordinate relevant campus-wide matters * Facilitates field trip planning, including bus reservations, lunch orders, and ticket payments * Manages the use of shared Lower School spaces, including the gym, IDEA Lab, and Library; submits work orders; and coordinates event logistics * Coordinates calendars for meetings, events, and parent-teacher conferences, including online sign-ups * Supports the Principal in budget management and reconciles credit card expenses for the Principal and other cardholders * Organizes and produces the Lower School yearbook * Demonstrates proficiency with Google Workspace, Microsoft Office, digital design software, and Apple operating systems * Provides student supervision in the lobby, hallways, and classrooms as needed Core Competencies Principia values the unique strengths each employee brings to their role. The following competencies are especially important for success at Principia: * Continuous Learning & Expertise: Demonstrates mastery in your area of responsibility and seeks opportunities for professional growth and development. * Accountability & Results Orientation: Manages time and priorities effectively, meets commitments, and consistently delivers high-quality outcomes. * Problem Solving & Judgment: Approaches challenges thoughtfully, considers multiple perspectives, and makes sound, timely decisions that support institutional goals. * Proactivity & Ownership: Takes initiative, anticipates needs, and drives projects forward with minimal supervision while taking responsibility for outcomes. * Excellence & Attention to Detail: Produces accurate, polished, and high-quality work; continuously looks for ways to improve systems, processes, and results. * Service Orientation: Builds positive, supportive relationships and responds promptly and professionally to the needs of students, colleagues, and other stakeholders. * Collaboration & Collegiality: Works cooperatively across departments and teams; values input from others and contributes to a positive, respectful environment. * Communication: Shares information clearly and concisely; listens carefully to others and adjusts communication style for different audiences and situations. * Inclusion & Belonging: Demonstrates respect for all people; values diverse perspectives and fosters a culture of inclusion, belonging, and mutual respect. Minimum Qualifications * Student of Christian Science Preferred * Supportive of Principia’s guiding statements as articulated here https://www.principia.edu/about/guiding-statements [https://www.principia.edu/about/guiding-statements] * Bachelor’s degree; 3 years relevant experience * Experience using Google and Apple Suites * A clear understanding of and dedication to Principia’s purpose, mission, and place in the education field The statements above describe the general nature and level of work, but are not a complete list of responsibilities and are subject to change at the discretion of Principia. Compensation and Benefits We offer a competitive starting salary range for this position: $45,960 - $53,486 annually, commensurate with experience and qualifications. In addition to salary, our comprehensive total rewards package includes: * Generous Employee Tuition Discount: Enjoy a 90% discount on tuition (pro-rated for part-time staff) for your eligible children enrolled from Pre-K3 through College (infant and acorn programs excluded). * Relocation: Principia provides a relocation reimbursement of up to 12% of your annual salary when moving from outside a radius of more than 50 miles. * Professional Development: Access to learning opportunities, training programs, and career growth support. * Comprehensive Benefits: Learn more about all our benefits here [https://www.principia.edu/jobs/highlights], including comprehensive health, dental, and vision plans, paid time off, a 403(b) retirement plan with Principia matching, and more. Equal Opportunity Principia, a mission-driven institution, believes every person has the right to an equitable and respectful educational environment and workplace. Principia does not discriminate on the basis of race, color, national origin, ethnicity, gender (identity or expression), sexual orientation, family status, disability, age, or military or veteran status. In hiring, admissions, and related decisions, Principia—as an institution with a religious mission—gives preference, where appropriate, to Christian Scientists.

Responsibilities

This role ensures the effective daily operations of the Lower School by proactively identifying and solving operational challenges, providing high-level administrative support to the Principal, and managing essential school systems and events. Key duties include serving as the first point of contact for students and families, assisting with basic student health needs, and overseeing administrative systems like the Lower School Portal and Raptor.