Lower School Operations Assistant (Temporary for the 2026-27 SY) at Iolani School

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Full Time

Start Date

Immediate

Expiry Date

17 Oct, 26

Salary

49000.0

Posted On

19 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Logistics Management, Administrative Support, Vendor Management, Microsoft Office Suite, Google Workspace, Interpersonal Communication, Organization, Time Management, Student Supervision, Cross-departmental Collaboration, Written Communication

Industry

Description

Title: Temporary Lower School Operations Assistant (One-Year for the 2026-27 academic year) Job Status: Temporary one-year position, Full-time, 10-month Salary Range: $35,000 to $49,000 for the 2026-27 academic year (August 6, 2026 to June 3, 2027) based on experience Department: Lower School Reports To: Associate Dean of Lower School Hours: Monday to Friday 6:30 a.m. to 3:30 p.m. during the academic year, including overnights, as needed for school events Founded in 1863 by Queen Emma and King Kamehameha IV, ‘Iolani School is an Episcopal day and boarding school in Honolulu, Hawaiʻi enrolling approximately 2,300 students on its K-12, 25-acre urban campus. ‘Iolani School strives to create a learning community where every student is supported to reach their full potential. As part of our ONE TEAM ethos, we value cooperation, humility, and mutual respect in both students and faculty. Through a challenging, forward-thinking curriculum, we embrace academic excellence, responsible citizenship, and service—preparing students to lead lives of integrity and purpose. Job Summary: The Lower School Operations Assistant provides day-to-day logistical and administrative support for Lower School student life, events, and travel. This temporary, one-year position bridges the gap between event planning, cross-departmental coordination, and active campus supervision for approximately 750 students. Working closely with the Associate Dean of Lower School and in partnership with the Lower School Operations Communications Assistant, this role helps ensure that events are well organized and that operations logistics align with communications and administrative planning. Strong organizational skills, attention to detail, and the ability to collaborate effectively with various campus stakeholders are essential. Essential Responsibilities: Event Coordination: * On-Campus Event Planning: Coordinate the logistics for all Lower School events and traditions (e.g., Grandparents Tea, Grade 6 Moving Up Ceremony), by tracking and ensuring all physical setups, AV/sound needs, and security details match the event plans. * Campus Requests and Facilities Logistics: Draft and track detailed Campus Use Requests (CURs). Coordinate with Associate Dean of Lower School, Physical Plant, AV, and Security to ensure all physical setups, sound needs, and parking details are finalized well before events. Travel, Lower School Athletics, and Student Life: * Field Trip and Travel Logistics: Ensure buses and venues are booked on time and itineraries are distributed to teachers and the Lower School community. * Overnight Trip Logistics: Assist with logistical coordination for Grade 4, 5, and 6 overnight trips, attending the trips as a chaperone to ensure safe and successful execution. * Student Life and Athletics Liaison: Serve as the administrative point of contact for Lower School club advisors and athletic coaches. Multi-Department and Cross-Campus Operations: * Vendor Management: Work with external vendors (e.g., KMC, Roberts Hawaii) to secure physical travel, lodging, and logistical coordination for off-campus events. * Inter-Department Liaison: Communicate and collaborate directly with the Special Programs Office (SPO) and the main Lower School Office to ensure seamless transitions, roster tracking, and safe student hand-offs for after-school activities and Extra Help. Team Collaboration, Physical Support, and Role Development: * Cross-Team Collaboration: Partner with all members of the operations team. Serve as the primary collaborative partner to the Lower School Operations Communications Assistant and Associate Dean of Lower School, to ensure that physical event logistics, vendor orders, and parent communications are fully aligned. * Team Support and Daily Physical Operations: Assist in supervising morning arrivals, recesses, lunches, and Autolines; assist with physical lunch distribution; escort Physical Education classes safely to and from the pool; and provide hands-on support for setting up physical spaces for events. Perform other duties as assigned. Minimum Qualifications: * Excellent interpersonal skills and the ability to work effectively with students, parents, faculty, and staff. * Proficiency in Microsoft Office Suite (Word, Excel, Power Point) and Google Workspace applications. * Strong written and verbal communication skills. * Ability to manage multiple tasks, meet deadlines, and prioritize responsibilities. Working Conditions and Physical Requirements: * Ability to effectively communicate and perform the essential duties of the position, with or without reasonable accommodation. * Ability to perform the physical tasks required for the position, including reaching, bending, lifting, carrying, and operating standard office equipment, with or without reasonable accommodation. * Ability to lift and carry up to 20 pounds, with or without reasonable accommodation. * Ability to sit, stand, and walk for extended periods, with or without reasonable accommodation. * Work is generally performed Monday through Friday during normal business hours, and may include occasional evening and weekend work. * Must successfully pass fingerprint background check and provide TB clearance due to working in proximity to children. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Responsibilities

Provides logistical and administrative support for Lower School student life, events, and travel coordination. Responsibilities include managing campus use requests, coordinating with vendors, and supervising daily student operations like arrivals and lunches.