DESCRIPTION

This recruitment will be used to fill LTE Clerk I-II vacancies as they arise throughout 2025. There is currently a vacancy in the Dane County Sheriff’s Department.

DEFINITION

Work is performed under general supervision and is of a varied and increasingly responsible nature. Incumbents in this classification are normally engaged in standardized work, but independent judgment and specific instructions may be required in applying procedures to unusual cases. Errors are usually discovered by a lead support person or first line supervisor before serious consequences can result. Keying is normally from standard source documents and on standard types of electronic equipment. Knowledge of complex layouts and designs is not usually required. May have a great deal of contact with the public and employees of other units in seeking and giving out information where general knowledge of departmental policy and procedures is required. Typically there are no formal or direct lines of supervision over other staff although employees at this level may assist in the training of new employees, monitoring and assigning of work to temporary employees performing similar work.

EDUCATION, EXPERIENCE AND SPECIAL REQUIREMENTS

Education, Training and Experience:
Any combination of education, training and experience equivalent to six (6) months of clerical experience.
Special Requirements:
Individuals who meet the minimum qualifications must also pass Microsoft Word, Excel and Language tests with 50% accuracy.
Background Check Statement: Some positions may require a criminal background check which can include fingerprinting due to the nature of the job’s responsibilities. Wisconsin’s Fair Employment Law, s. 111.31 – 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position’s responsibilities are substantially related to the applicant’s criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.). Management reserves the right to make employment contingent upon successful completion of the background check.

PHYSICAL AND ENVIRONMENTAL WORK REQUIREMENTS:

Professional office work environment. Work involves walking, sitting, standing, bending, stooping, twisting, turning, lifting, carrying, pushing, pulling, grasping, and reaching within normal ranges. Ability to lift and move a variety of work-related materials weighing up to 25 pounds (with/without assistance). Prolonged computer and phone use. Manual dexterity using fine and gross motor skills. Ability to speak and be heard by others. Ability to see and hear within normal ranges with or without corrective devices.

KNOWLEDGE, SKILLS AND ABILITIES

Must have knowledge of or ability to learn modern office procedures and practices; computers and data entry formats and processing. This includes standard business formats and sufficient knowledge to set up documents and process a variety of narrative, numerical or graphic information and compose forms and form letters and other routine correspondence. Knowledge of or ability to learn record keeping systems sufficient to maintain clerical records and to prepare routine reports. Knowledge of or ability to learn departmental policy and regulations sufficient to answer routine questions. Knowledge of business English, spelling and grammar skills sufficient to edit materials and correct typographical errors, write memorandum, reports and business letters. Effective oral and written communication skills. Ability to make arithmetic calculations and key in data on a computer with reasonable speed and accuracy using basic mathematics and/or formulas. Ability to sort and file material using an established indexing/computer systems. Ability to set up and type a variety of accounting, statistical and financial statements, letters and reports neatly and accurately. Ability to compute and tabulate data. Ability to operate standard office machines. Ability to establish and maintain effective relationships with the public.

EXAMPLES OF DUTIES

Maintains electronic and manual filing. Prepares and processes bills, vouchers, dockets, receipts, schedules, narratives, charts, tables, minutes, requisitions, notices, correspondence, and statistical and financial data, reproduces multiple copies of work. Checks and tabulates statistical and financial data, issues licenses and permits, and writes receipts for fees. Classifies and posts information. Accepts applications. Does filing and searching of documents. Checks books and other materials in and out. Transcribes dictating machine records. Stores and issues supplies. When serving as office receptionist greets visitors and the general public, answers inquiries or refers people to the proper officials. Screens clients/applicants. Makes appointments and travel arrangements. Audits, balances, and checks payrolls, purchase orders, and claims. Compiles figures on expenditures. Maintains simple inventory records. May operate a switchboard in conjunction with receptionist duties. Gathers information on a variety of subjects and compiles routine financial, statistical, activity, and legal reports. May operate various types of electronic office equipment. Assists in training and assigning work to other employees performing similar level clerical tasks.