M20A0:Executive Assistant at FedEx

Mumbai City, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

07 Sep, 26

Salary

0.0

Posted On

09 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accuracy & Attention To Detail, Influencing & Persuasion Skills, Microsoft Office, PC Skills, Written Communication, Verbal Communication, Numerical Skills, Diary Management, Travel Management, Office Management, Reporting, Administrative Support

Industry

Freight and Package Transportation

Description

What can you expect as a FedEx team member? Career Mobility and Development: When you join FedEx, you’re joining a team with possibilities that literally span the world—from opportunities for advancement and location transfer, to training and leadership programs. Total Compensation and Benefits Package: We want to keep our employees for a long time, so we offer competitive benefits, opportunities for flexible work arrangements, and programs to support well-being. Equal Opportunities Our greatest asset at FedEx is our people. We are committed to building a diverse, equitable and inclusive workforce, and offer equal opportunities, fairness and respect to all regardless of who you are. We encourage you to apply even if you feel your experience does not align with all the aspects in the job description as you could be exactly who we need for this or another opportunity. We do not tolerate discrimination or harassment based on race, color, ethnicity, national origin, religion, sex, age, genetic information, citizenship, disability, marital status, pregnancy, sexual orientation, gender identity, gender expression, veteran status or any other characteristic protected under national, state or local laws. We will reasonably accommodate team members and third parties with physical and mental disabilities. " Please note that the Job will close at 12am on Posting Close date, so please submit your application prior to the Close Date" Company:INT FedEx Express Transportation and Supply Chain Services (India) Pvt. Ltd. City: Mumbai Scheduled Weekly Hours:48 Worker Type:Regular Posting Start Date9-Jun-2026 Posting Close Date: 10-Jun-2026 Job Family: FXE-MEISA: Executive Assistant Position Summary: Grade - 8 Please note that the Job will close at 12am on Posting Close date, so please submit your application prior to the Close Date Responsible for providing professional, efficient and confidential secretarial and administrative services for one or more members of management. Duties can include administrative support, diary management and workload planning, travel management and office management. What your main responsibilities are: Admin & Support, Admin & Support Ground Operations, Administrative Support, Diary & Travel JOB COMPLEXITY The complexity of secretarial positions is based on the level of the Manager they support such that, as these positions move from supporting a First Line Manager through to Officer & Director level: Administrative support requires the ability to prepare increasingly complex documents, reports and presentations Travel arrangements may be increasingly frequent and complex Diary and workload management may require more proactive and assertive scheduling Meeting arrangements may be on a larger scale involving both internal and external parties Interactions are more frequent with individuals at higher levels of the organisation and often in a multi-cultural environment JOB PURPOSE Responsible for providing professional, efficient and confidential secretarial and administrative services for one or more members of management. Duties can include administrative support, diary management and workload planning, travel management and office management. ADMINISTRATION: Provide administrative support including accurate and timely preparation of reports, presentations, memos and other documents for the Manager, which may be complex or technical in nature. May be required to manage email on behalf of Manager which may include sending out routine responses without the approval of the manager and preparing more complex responses for the Manager. Completes ad-hoc administrative tasks as requested OFFICE: Manages office facilities in an efficient and courteous manner. Courteously screens incoming calls and visitors to the Manager’s office as required. Maintains supplies and resources and ensures technical/facilities services are available via the relevant supporting departments. MANAGEMENT Maintains necessary online and hard copy filing system as required, including ensuring data of a sensitive or confidential nature is protected. DIARY & TRAVEL Utilises appropriate tools to manage, plan and prioritise Manager’s workload. Maintains diary, arranges appointments and related travel, consulting with Manager as required. May require proactive scheduling to ensure conflicts are resolved and priorities are met. MANAGEMENT Coordinates meetings on behalf of the manager including budget proposal and management, travel management, venue preparation, supporting administrative materials and greeting/providing support to attendees as required. REPORTING and DATA As required, completes accurate and timely reporting. Supports/researches relevant data and collates for analysis and interpretation. Prepares reports as required and may include recommendations for areas of improvement. Inputs data to company systems. Ensures accuracy of own and others’ data and completes checks of system to ensure data integrity is maintained. COMPLIANCE : Ensures ongoing compliance with defined Company processes and procedures, relevant legislation and external regulations, and predefined agreements including travel and entertainment arrangements. Ensures required approvals are sought throughout processes. Notifies management of any non- compliance issues as they arise. Works closely with manager’s team and other departments and organisations to follow-up on action and information required from others. Also includes contact with customers, vendors or employees, on behalf of the Manager to submit requests or resolves queries. Ensures professional, assertive and diplomatic communication while building positive effective relationships with relevant stakeholders. RESPONSIBILITIES :Management, Reporting & Presentation Preparation OTHER DUTIES; May be required to perform other duties as assigned. GEOGRAPHIC REMIT: Can be up to Activities at an international level VENDOR : Manages/ Supervises Work of Vendors FORWARD PLANNING- Plans and organizes own work on weekly / monthly basis RESPONSIBILITY PROCESS Implements existing and new processes and procedures INTERNAL CONTACTS: Occasional interaction with First Line Management. Regular interaction with Senior Management. Regular interaction with Directors. Regular interaction with Officers (VP and above). EXTERNAL CONTACTS:Occasional interaction with External Customers. Occasional interaction with Suppliers and Vendors. Occasional interaction with Consultants. Occasional interaction with Government agencies/ authorities, Trade Associations or similar. Occasional interaction with Works' Councils, Unions and Official Employees Groups. Occasional interaction with Press and Media. What we are looking for : Exp - Some (1-3 years) Accuracy & Attention to Detail;Influencing & Persuasion Skills;Microsoft Office & PC Skills;Written & Verbal Communication Skills;Numerical Skills Language: Proficiency in English FedEx Express is the world’s largest express transportation company, providing fast and reliable delivery to more than 220 countries and territories. FedEx Express uses a global air and ground network to speed delivery of time-sensitive shipments. To learn more about how FedEx connects people and possibilities around the world, please visit about.fedex.com. FedEx offers a wide range of opportunities in our offices around the world. Search here for jobs in any of our Middle East, Indian Subcontinent and Africa markets.

Responsibilities

Provide professional and confidential administrative and secretarial support to one or more management members. Key duties include diary and travel management, office coordination, and the preparation of complex reports and presentations.