Mail/Data Services Specialist at Thysse

Oregon, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jul, 26

Salary

0.0

Posted On

11 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Excel, Data processing, USPS postal regulations, Quality control, Variable data management, EFI Pace, Mail list management, Logistics coordination, Attention to detail, Workflow automation, Project management support, Data import/export, Google Workspace, Microsoft Office Suite

Industry

Printing Services

Description

Description Do you find satisfaction in a spotless spreadsheet and a perfectly processed mail file? At Thysse, precision matters — and so do the people who deliver it. We’re a third-generation, family-owned brand experience company that helps clients across retail, healthcare, education, and hospitality make their mark. From large format displays and environmental graphics to direct mail campaigns, we do it all — and we do it right. We’re looking for a Mail/Data Services Specialist who takes ownership of the details that make direct mail campaigns actually work. You’ll be the expert behind the data — processing mail files, managing variable data, interpreting postal regulations, and making sure every project ships accurately and on time. If you love being the person who catches the error before it becomes a problem, this role was built for you. What You’ll Do Manage Mail & Variable Data Process and verify mail files and variable data with a high degree of accuracy Deliver mail lists and variable data files to the email team in a timely, organized manner Process inbound Business Reply Envelope (BRE) mail pieces through scanning and software applications, preparing output for customers and internal teams Perform in-process and final quality control checks using the mail planning checklist Own the Data Workflow Work efficiently in EFI Pace, Microsoft Excel, and related postal processing software to manage data imports/exports Manage complex spreadsheets and generate billing details to support project accuracy Update the mailing shipment dashboard to reflect current status and ensure on-time delivery Coordinate with logistics vendors to develop accurate drop ship calculations and cost estimates Support Clients & Internal Teams Apply knowledge of USPS postal regulations to support accurate project execution and answer day-to-day questions from clients and internal teams Serve as a secondary point of contact for mail list, postal, and variable data questions, escalating to the Mailing Manager as needed Partner with Account Management and Project Management to keep projects moving and clients informed on postal savings opportunities and variable data specifications Improve & Automate Collaborate with the Mail team and management to develop and refine data workflows Coordinate with the Process Improvement and Automation teams to identify repetitive workflows that can be automated Requirements What You Bring High school diploma or GED preferred 2+ years of experience with USPS bulk mailing prep regulations in the printing or direct mail industry preferred Proficiency in Microsoft Excel required; experience with postal processing software a plus Comfort with Microsoft Office Suite and Google Workspace; ability to learn new software quickly Strong attention to detail and a commitment to accuracy — you catch errors before they ship Ability to manage multiple projects, prioritize effectively, and adapt when priorities shift Who You Are You’re not just checking boxes — you’re the one who notices when something doesn’t look right and takes care of it. You work well independently, communicate clearly, and don’t let the details slip through the cracks. You take pride in your work, and you know that in direct mail, the data is everything. You’re collaborative by nature — comfortable working across teams and keeping clients and colleagues in the loop. And when a process could be smoother, you say something. Why Thysse Thysse (tie • see) is a third-generation, family-owned commercial printer and brand experience provider located in Oregon, WI, just 15 minutes south of Madison. Our team of 100+ delivers exceptional service and outcomes for some of the most valuable brands in the nation. As a brand experience provider, we believe the story a brand tells is as important as the materials it's printed on. From printed campaigns to branded spaces—and everything in between—we get to work on the fun stuff our partners use to promote their brands. We're always looking for problem-solvers, creators, and collaborators who care as much about each other as the work they do. We don't shy away from a challenge, we're passionate about delivering exceptional outcomes, and we believe the best partnerships are built on trust. We work hard, have a little fun along the way, and at the end of the day, we're proud to say we did it together.

Responsibilities

The Mail/Data Services Specialist is responsible for processing and verifying mail files and variable data with high accuracy. They also manage data workflows, perform quality control checks, and coordinate with internal teams and logistics vendors to ensure on-time project delivery.