Job Title: Maintenance Administrator (Full time)
Location: Poole (Office Based)
Salary: £28,000 - £30,000 per annum
Job Type: Full time/ Permanent (40h per week 8:30am - 5:30pm Mon-Friday)

ABOUT THE ROLE:

We are in search of an experienced administrator to work in our Head Office in Poole. You will need to be eager to embrace a fresh opportunity within a fast-paced setting. The perfect candidate should be adaptable, have a desire to acquire new skills, and be comfortable working individually or as part of a supportive team in a face-to-face environment.
In this position, you will play a vital role in supporting the Maintenance Team and, as such, we are seeking an individual with a strong, optimistic mindset and a sharp attention to detail. The responsibilities will be diverse, requiring efficiency and excellent organisational skills.

DUTIES AND RESPONSIBILITIES:

• Basic quote preparation for maintenance contracts
• Preparing pro-forma invoices for payment through Sage 200
• Chase timesheets and job sheets to ensure receipt in a timely manner
• Contacting customers to chase outstanding invoices and quotes
• Entering Sales orders for goods, services, and labour
• Scheduling appointments for our engineers
• Preparing Job Packs / Calendar Appointments for engineer visits
• Costing engineers time from weekly timesheets to a sales order
• Basic quote preparation for remedial works
• Using Servicelife to record all customer and site history
• Answering the phones and responding to emails as required
• Booking Hotels for engineers
• Managing ‘Van Stock’ and returns
• Other duties as required appropriate to the role