Maintenance Administrator at I.Rice & Company

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Aug, 26

Salary

0.0

Posted On

15 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Work Order Management, Preventive Maintenance Scheduling, Inventory Tracking, Administrative Systems, Microsoft Excel, Microsoft Word, Microsoft Outlook, Maintenance Tracking Systems, Vendor Coordination, Purchase Requisitions, Compliance Monitoring, Time Management

Industry

Food and Beverage Manufacturing

Description

Seeking a detail-oriented and organized Maintenance Administrator to support the daily operations of the maintenance department. This role is responsible for coordinating work orders, maintaining maintenance records, scheduling preventive maintenance activities, tracking inventory and parts, and supporting communication between operations, vendors, and maintenance personnel. The ideal candidate is highly organized, proficient in administrative systems, familiar with industrial parts and equipment, and capable of managing multiple priorities in a fast-paced manufacturing environment. - Create, update, and manage maintenance work orders and service requests. - Maintain accurate maintenance records, equipment files, and preventive maintenance schedules. - Coordinate scheduling for maintenance technicians, contractors, and vendors. - Track maintenance inventory, spare parts, tools, and supplies. - Process purchase requisitions, invoices, and maintenance-related documentation. - Support compliance with safety, GMP, OSHA, and company policies. - Assist with audits, inspections, and regulatory documentation. - Communicate effectively with production, sanitation, quality, and maintenance teams. - Monitor and follow up on open work orders to ensure timely completion. - High school diploma or GED required. - 2+ years of administrative experience in maintenance, manufacturing, industrial, or facilities environments. - Strong computer skills including Microsoft Excel, Word, and Outlook. - Experience using maintenance tracking systems. - Excellent organizational, communication, and time management skills. - Must be able to manage changing priorities associated with a fast-paced, team environment - Weekly pay with direct deposit - Health insurance - Various supplemental insurance policies available after 90-day introductory period - Life insurance available after completion of 90-day introductory period - 401-K retirement plan available after one year of employment - Option to participate in uniform program - Annual bonus incentives

Responsibilities

The Maintenance Administrator coordinates work orders, schedules preventive maintenance, and manages records for the maintenance department. They also track inventory and facilitate communication between vendors, operations, and technical personnel.