Maintenance Coordinator at Dorian Gray Enterprises

, , United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

50000.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Written Communication, Verbal Communication, Learning Agility, Accountability, Field Service Coordination, Project Management, Property Management, Operations Coordination, Jobber Proficiency, Self-Direction, Execution, Reporting, Scheduling, Client Communication

Industry

Description

Operations Coordinator - Remote | $35,000–$50,000 | Dorian Gray Enterprises We're not going to pretend this is a polished corporate opportunity. It's not. We're a fast-growing property management and maintenance company operating across Dayton and Columbus. We have great people, industry-leading systems, and real momentum. We need one exceptionally organized person to help run those systems and make sure nothing falls through the cracks. This is a fully remote coordination role. You will never be on a job site. But you will be the reason every job site runs the way it should. 𝗪𝗵𝗮𝘁 𝘆𝗼𝘂'𝗹𝗹 𝗮𝗰𝘁𝘂𝗮𝗹𝗹𝘆 𝗱𝗼: • Work with our experienced field team members to build logistically sound team schedules • Hold the gate on our two non-negotiables: no job starts without materials confirmed, no work begins without an approved price • Monitor and maintain Jobber (our field service platform) - work orders current, nothing stale, nothing missing • Follow up on outstanding estimates and chase unpaid invoices through our client communication tools • Prep morning meeting agendas so our field teams start every day already knowing their day • Compile weekly reports on jobs completed, estimates closed, and invoice aging across both divisions • Be the connective tissue between our field experts and our clients. You don't need to know construction, you need to know how to ask the right questions and get the right information to the right people 𝗪𝗵𝗮𝘁 𝘄𝗲'𝗿𝗲 𝗹𝗼𝗼𝗸𝗶𝗻𝗴 𝗳𝗼𝗿: • Obsessively organized. This is not a personality trait we'd like you to have, it's the job • Strong written and verbal communicator - your messages are clear, concise, and professional every time • A fast and thorough learner. Our systems are already built, and your job is to master and run them • Comfortable holding people accountable without being in the room • Experience with field service, project management, property management, or operations coordination • Familiarity with tools like Jobber, TenantCloud, ServiceTitan, or similar — or a demonstrated ability to learn new software quickly • Thrives in a fast-moving environment where execution matters more than ideation • Self-directed - you don't need someone to tell you what to do next, you already know • Communicates openly - if you see something that could work better, you say so and we'll work on it together 𝗪𝗵𝗮𝘁 𝘄𝗲 𝗼𝗳𝗳𝗲𝗿: • $35,000–$50,000 salary depending on experience • Fully remote - work from anywhere • Real ownership of your role from day one • A company that has invested heavily in building the right systems and genuinely needs the right person to run them • Room to grow as the company grows -we're building something and we want people who want to build with us This role is for someone who gets satisfaction from things running exactly as they should, every day. To apply, send a message with your resume and a brief note describing a time you learned a new system or process quickly and how you made it work. We read every response and we move fast.

Responsibilities

The role involves building logistically sound team schedules, confirming job materials, and monitoring the Jobber platform to ensure work orders are current and complete. This person will also follow up on estimates, chase unpaid invoices, and prepare daily meeting agendas for field teams.