MAINTENANCE COORDINATOR

Reports To
Fleet & Facility Manager
Location
Mississauga, ON
Type
Salary, Full-Time
Closing Date
September 10, 2025

QUALIFICATIONS/SKILLS/JOB REQUIREMENTS (ABOUT YOU):

• Proficiency working with Microsoft Office a must
• Prior experience with CMMS systems (Preferred)
• 1 – 2 years in maintenance scheduling and execution (Preferred)
• Managing relationships with external vendor services (Preferred)
• High school diploma or GED
• Data Entry experience
• Moderate degree of knowledge in warehouse and fleet equipment servicing
  Internal candidates apply via the Career Centre on your HR Portal / ADP Workforce Now.
  External candidates submit cover letter & resume via www.sysco.ca/careers

ROLE:

Assisting the Fleet and Facilities Manager (F&FM), the Maintenance Coordinator will support the execution of all fleet and facility objectives. The Maintenance Coordinator will assist in the selection and review of vendors and contractors (Budget, Safety, and Service) and will be responsible for the accurate input of maintenance records and repairs into the CMMS (computerized maintenance management system), eRSM (electronic refrigeration Safety Management), answering calls from drivers and other colleagues regarding breakdowns, service requests for facility, MHE (material handling equipment) and fleet, and other maintenance related duties.

ROLE RESPONSIBILITIES:

• Input all work orders, purchase orders, invoices and equipment inventories into CMMS software.
• Work with CMMS software to ensure all equipment is scheduled for PM’s and other maintenance as needed.
• Track invoices, payment receipts and reconcile monthly statements
• Maintain a current list of equipment in service daily, along with equipment tracking.
• Communicate with management, maintenance teams, drivers, other departments, and vendors for maintenance issues, requests and questions. Track maintenance requests and communicate back solutions/results.
• Assist with analyzing prices from vendors and provide analytics to help make decisions on purchasing parts and service
• Assist in establishing programs, procedures, and schedules to ensure regular predictive/preventive maintenance of equipment to lower downtime and improve equipment reliability while maintaining proper documentation for maintenance tracking records
• Attends regular meetings with F&FM to follow up on action plans, plan and update projects, and address concerns
• Maintains proper contractor documentation (COI’s, HHA’s, Food Safety and contractor sign off ’s) that provide services to the operating company
• Together with the F&FM, ensures vendors, contractors, and employees adhere to corporate and plant-wide policies and procedures, maintenance standards, housekeeping standards, safe work planning process, maintenance strategies and processes, etc.
• Is willing to work safely with minimal environmental impact and understands the importance of reporting all hazards, incidents, and environmental spills immediately to their Supervisor.
• Complies with Sysco’s Food Safety Policy and procedures to ensure food safety, quality and legality requirements are met.
• Is willing to work safely with minimal environmental impact and understands the importance of reporting all hazards, incidents, and environmental spills immediately to their Supervisor.
• Understands that they play an integral role in their own safety and that of their colleagues and is willing to speak out when hazards are present.
• Perform other duties as assigned.