Maintenance Scheduler at BGIS Careers

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

20 Apr, 26

Salary

0.0

Posted On

20 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Maintenance Scheduling, Facilities Coordination, Service Dispatch, Organisational Skills, Communication Skills, Digital Systems Proficiency, Compliance Understanding, Risk Management, Asset Management, Data Maintenance, Workflow Efficiency, Collaboration, Problem Solving, Time Management, Statutory Maintenance, Route Planning

Industry

Facilities Services

Description

Maintenance Scheduler – Melbourne CBD, VIC Location: Melbourne CBD, Victoria Company: BGIS, Government Services Aligned Client Employment Type: Permanent, Full-Time, Hybrid (3 days office / 2 days WFH) We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging. About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across government, healthcare, education, and critical infrastructure portfolios. We are known for our commitment to safety, collaboration, and thoughtful service delivery that supports communities and essential services. Purpose of the Role BGIS is pleased to introduce a newly created Maintenance Scheduler role supporting a recently awarded Victorian Government services portfolio. This position plays a central role in coordinating planned, reactive, and statutory maintenance activities across a diverse, state-wide property portfolio. Reporting to the Operations team, you will work closely with Facilities Managers, technicians, and subcontractors to ensure maintenance activities are scheduled efficiently, delivered on time, and aligned with safety and compliance requirements. The ideal candidate is organised, calm under pressure, and enjoys creating structure and clarity in busy operational environments. Key Responsibilities Plan, schedule, and issue planned, reactive, and statutory maintenance work orders using BGIS Connect Prioritise maintenance activities based on risk, compliance, asset criticality, and contractual timeframes Coordinate technicians and subcontractors to support efficient resourcing and route planning Maintain forward maintenance schedules to support continuity of service delivery Escalate overdue or high-risk work orders and support timely resolution Maintain accurate scheduling data, asset details, and completion records Use dashboards and digital insights to improve workflow efficiency and identify trends Liaise with internal teams and contractors to communicate schedule changes, site access, and requirements Support compliance reporting, audits, and KPI tracking through clear and reliable data Education, Experience & Skills Essential: Experience in maintenance scheduling, facilities coordination, or service dispatch roles Strong organisational skills with the ability to manage high volumes of work orders Clear and confident communication skills, with a collaborative working style High proficiency in digital systems and FM / CMMS platforms Understanding of compliance, statutory maintenance, and service delivery timeframes Desirable: Experience using BGIS Connect or similar FM/CMMS systems Knowledge of building systems, trades, and maintenance workflows Experience supporting large or multi-site property portfolios Workplace Flexibility This role is based in our Melbourne CBD office, close to public transport, with a hybrid working arrangement (3 days office / 2 days WFH) after probation / training. Ad hoc site visits and occasional additional hours may be required to support operational needs. Why Join BGIS? Key Benefits Include: ✔ AFR Best Places to Work 2024 & 2025 ✔ Winner – Inspiring Workplaces Award 2025 ✔ Endorsed by Work180 as an employer of choice for women ✔ Recognised by WORK180 as a Top 5 Employer for career development ✔ Health and wellbeing benefits including EAP, wellness programs & flu vaccinations ✔ Career progression through secondments and internal mobility ✔ Paid volunteer days and community giving initiatives ✔ Inclusive culture with strong focus on flexibility and development BGIS employs over 12,000 people globally and manages more than 50,000 facilities, delivering essential services across Government, Healthcare, Higher Education, and Utilities sectors. How to Apply If you are a detail-focused and collaborative maintenance or facilities professional who enjoys supporting smooth service delivery through thoughtful planning, we would love to hear from you. BGIS is an equal opportunity employer and strongly encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds. Eligibility: Applicants must have full working rights in Australia. Apply now to join a workplace that values clarity, inclusion, safety, and continuous improvement. Explore more opportunities at https://apac.bgis.com

Responsibilities

The Maintenance Scheduler will plan, schedule, and issue maintenance work orders while coordinating with technicians and subcontractors. They will also maintain accurate scheduling data and support compliance reporting.