Maintenance School Administrative Assistant at Hillsboro Aero Academy

Hillsboro, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

0.0

Posted On

14 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Experience, Organizational Skills, Multitasking Skills, Attention To Detail, Written Communication, Verbal Communication, Microsoft Office Suite, Database Systems, Customer Service, Confidentiality

Industry

Airlines and Aviation

Description

Job Description We’re looking for a detail-oriented and customer-focused Administrative Assistant to support our Maintenance School operations. This role plays a key part in ensuring a positive student experience — assisting with admissions, coordinating student services, and providing administrative support to the maintenance training program. The ideal candidate is organized, efficient, and enjoys working in a dynamic educational environment. This position is fully onsite. Job Duties * Serve as the first point of contact for maintenance school inquiries and prospective student communications. * Support the admissions process — assist with application tracking, document collection, and onboarding of new students. * Maintain accurate student records and ensure compliance with school and regulatory requirements. * Assist with scheduling classes, exams, and events for the maintenance program. * Provide administrative support to instructors and the Director of Training. * Prepare and distribute reports, correspondence, and other materials as needed. * Coordinate student services such as ID badges, uniforms, and orientation logistics. * Help monitor attendance, grades, and academic progress tracking systems. * Support general office operations including ordering supplies, filing, and answering calls or emails. Required Skills & Experience * Minimum of 2 years of administrative experience, preferably in an academic or training environment. * Strong organizational and multitasking skills with attention to detail. * Excellent written and verbal communication abilities. * Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general database systems. * Customer service mindset and ability to interact professionally with students, staff, and external partners. * Ability to maintain confidentiality and handle sensitive information appropriately. Preferred Skills & Experience * Experience in student admissions or registrar support. * Familiarity with FAA Part 147 or aviation maintenance training programs. * Experience using student information systems (SIS) or CRM tools. Benefits Offered: * Affordable health care benefits * Company 401(k) with match * PTO (20 days in first 2 years, 25 days after 2 years, 30 days after 5 years) * Company-paid life insurance and AD&D * 2-week Sabbatical after 5 years * Discounted flight training * Employee recognition program Hillsboro Aero Academy is an Equal Opportunity Employer

Responsibilities

The Administrative Assistant will support the Maintenance School operations by assisting with admissions, coordinating student services, and providing administrative support to the maintenance training program. This role is essential in ensuring a positive student experience and maintaining accurate student records.