Major Gifts Coordinator at New York Shakespeare Festival

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Apr, 26

Salary

58000.0

Posted On

14 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fundraising, Ticketing, Communication, Problem Solving, Attention to Detail, Team Collaboration, Customer Service, Research, Tessitura, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Canva, Arts Administration, Event Management, Donor Stewardship

Industry

Performing Arts

Description

The Public Theater is seeking an enthusiastic, passionate, and detail-oriented arts administrator for the position of Major Gifts Coordinator. This individual will report to the Director of Major Gifts and work closely with the Major Gifts team and other sub-departments within Development. Following the grand reopening of The Delacorte Theater in Central Park in Summer 2025, The Public is entering an exciting new chapter. The Major Gifts Coordinator will play an integral role in helping The Public meet its ambitious fundraising goals, providing administrative and stewardship support to Frontline Fundraisers, preparing donor correspondence, managing donor information in Tessitura, processing ticketing requests from high-level funders, and assisting with donor and prospect research. Key Responsibilities * Provide daily administrative support to the Frontline Fundraising team, with a focus on supporting the Major/Individual Gifts and Trustee annual campaigns, as well as the Capital Campaign * Submit gift forms for contributions from Trustees, Major/Individual Gift donors, and Capital Campaign donors * Ensure the fulfillment of benefits for Major Gift/Individual donors and Trustees, including proper donor crediting * Prepare and distribute acknowledgment letters, thank you notes, invoices, renewal letters/emails, and other donor stewardship/solicitation correspondence * Draft personalized donor and prospect outreach on behalf of the Frontline Team and Executive/Artistic Leadership and craft bespoke proposals for production and programmatic support * Process Public Theater/Joe’s Pub performance ticket requests for high-level donors and manage the Broadway Concierge Service, providing excellent customer service to all * Record donor-related activity in Tessitura, including Frontline Fundraiser actions, call reports, donor responses, portfolio changes, relationships, contact details, and other pertinent information * Create and update bios for Partners and high-capacity prospects, execute ad hoc research projects, and craft briefing memos for donor meetings and leadership hit lists for events * Manage expense reporting for the Senior Director of Development, as well as process invoices for other Major Gifts team activity * Participate in regular in-person special events and fundraisers throughout the season * Provide other administrative logistical support / other duties as assigned Qualifications * 2+ years of experience in a non-profit or for-profit; fundraising or ticketing experience preferred * Knowledge of and passion for the theater / performing arts industry a must * Problem-solver and creative thinker with the ability to multi-task, establish priorities, pivot quickly, and perform under tight deadlines in a very fast-paced environment * Exceptional verbal and written communication skills with the ability to listen and effectively express ideas and thoughts * Ability to interact at the highest level with a wide range of constituencies * Ability to collaborate as part of a large, highly-efficient team * Exceptional initiative, attention to detail, and discretion * Experience with Tessitura (or similar CRM); fluent in Microsoft Word, Excel, and PowerPoint; familiarity with Canva or similar design software a plus * Must be able to attend regular evening events and performances as necessary; occasional weekend events required Compensation & Benefits The salary for this position is $58,000 annually. This position is available immediately. This is a full-time, Non-Exempt position (eligible for overtime pay) in accordance with the Fair Labor and Standards Act. This is a hybrid role, with the expectation of in-person work 3+ days per week. The Public Theater offers a robust slate of benefits for full-time employees, which currently include: * A range of excellent health, dental, and vision insurance coverage options * Employee Assistance Program and Work-Life Services * Flexible paid time off * One paid “day of service” each year * 10 weeks of paid family leave * Hybrid and flexible work arrangements * Commuter benefits for parking and transit * Flexible spending accounts for healthcare * Pension * 403(b) Retirement Savings Plan * Life and disability coverage * Discounted gym memberships * Free and discounted theater tickets The Public is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

Responsibilities

The Major Gifts Coordinator will provide administrative and stewardship support to Frontline Fundraisers and assist with donor correspondence and research. They will also manage donor information and ticketing requests from high-level funders.