Management Assistant at CarMax

Richmond, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

16 May, 26

Salary

0.0

Posted On

15 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Experience, Hiring, Onboarding, Customer Service, Sales Process Facilitation, Auction Process Facilitation, Appraisal Process Facilitation, Cash Management, Paperwork Auditing, Scheduling Coordination, Workday, Personnel File Maintenance, New Associate Orientation, Data Entry, Multi-line Phone System, Confidentiality

Industry

Retail

Description

6081 - Ft Bend - 21939 Southwest Freeway, Richmond, Texas, 77469 CarMax, the way your career should be! Provide an iconic customer experience - Summary: Under general direction from the Business Operations Manager, this position is responsible for assisting all store managers in the hiring and onboarding processes. Additional responsibilities include providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls. What you will do - Essential Responsibilities: Coordinate employment process for job applicants visiting the CarMax location. This includes but is not limited to: Partner with hiring team members and job applicants to obtain scheduling availability Confirm schedules for hiring team and provide supplemental paperwork to hiring team members Provide supplemental paperwork to job applicants prior to interview day Update job applicant status and information in Workday Maintain job applicant files Greet job applicants who are visiting location for interviews Respond to general inquiries from job applicants Coordinate all new associate orientation. This includes but is not limited to: Ensure that all new associate documentation is completed accurately and timely (i.e., I9s, dispute resolution agreement, etc.) Set up and maintain associate personnel files Key all new associates into Workday Train new associate on clocking in and out of Kronos Set up and train new associate in use of Workday Learning and ensure all Workday training is completed At the discretion of the Business Operations Manager or Manager on Duty in the Business Office, Associate will also perform Business Office functions including but not limited to: Provide customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process. Seek win/win solutions for the customer and partners appropriately Process paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork Process auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts Manage multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention. Process paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale. Mentor new Business Office Associates, as well as train other store departments on Business Office processes and procedures Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags. Answer multi-line phone system, respond to callers’ needs and direct calls as appropriate. Learn and succeed as part of a team: Pleasant, but noisy office environment Numerous distractions and disruptions due to incoming communication May require walking or standing for extended periods of time Variety of work schedules with shifts that do include nights, weekends, and holidays Wear CarMax clothing (acquired through the Company) at all times while working in the store Qualifications: Work requires ability to: Read, interpret, and transcribe data in order to maintain accurate records Use resources and partnership to balance the needs of the customer and the business Understand numeric filing system Use word processing, spreadsheet and other programs, displaying intermediate PC skills Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail Lift objects that weigh as much as 15-20 lbs Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written Develop partnerships with Sales team and other departments in order to provide quality customer service Maintain confidentiality of all records, files and reports within the scope of the position Complete CarMax provided training as required Report Asset Protection and/or Human Resource related issues to management Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application. CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation’s largest retailer of used cars, with over 200 locations nationwide. Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For®.

Responsibilities

This role primarily involves assisting store managers with the hiring and onboarding processes for job applicants, including scheduling coordination and maintaining applicant files in Workday. Additionally, the associate will perform essential Business Office functions such as providing customer service, processing sales paperwork for retail/wholesale, managing auction sales documentation, and handling cash management and deposits.