Management Assistant

at  Prysmian Group

Would you like to build your career in an international cable company in the technology industry? Prysmian is the world’s largest cable manufacturer with over 110 years of experience also in Finland, where Prysmian has plants in Kirkkonummi and in Oulu. Prysmian is investing over 220 million euros to increase the production capacity of the Pikkala plant in Kirkkonummi by 2025. These investments are at the core of Prysmian’s response to the rapid growth in global demand for renewable energy.
With us, you can work at the forefront of energy disruption and develop your skills in a friendly and growing community with a strong international focus. We are now looking for great candidates striving to build a more sustainable future with us. Ready to make your mark?
We are now looking for an
Management Assistant
To join our team in Kirkkonummi. Are you an experienced and resourceful assistant with a knack for solving unexpected challenges calmly and efficiently? We’re seeking a Management Assistant to support our management team and ensure smooth operations at the executive level. You will also organize key events, such as international client visits or employee celebrations. This role is essential for maintaining an organized and efficient environment, coordinating complex schedules, and enabling the management team to focus on high-impact activities. You’ll act independently within your responsibilities, taking proactive decisions and providing resilient, flexible support in a fast-paced setting.

Responsibilities

• Calendar Management: Oversee the CEO’s calendar, coordinating meetings, events, and monthly executive sessions.
• Management team meetings: Write notes and summaries of country management team meetings.
• Travel and Expense Coordination: Organize travel arrangements and manage expense claims for the management team.
• Visitor and Event Coordination: Schedule and coordinate visitor meetings, arrange meeting rooms, and manage catering and travel logistics.
• Project- and event assistance: Support various executive projects, including marketing events, employee events, and internal initiatives.
• Administrative Approvals: Process and approve various requests.

Requirements

• Experience: Previous experience as an Executive or Management Assistant, ideally within a fast-paced, dynamic organization.
• Education: Applicable education, for example, a bachelor’s degree in business administration.
• IT Skills: Demonstrated up to date IT-skills and advanced user of Microsoft Office. SAP knowledge is an advantage.
• Excellent communication: You have fluent interpersonal skills and you know how to be culturally sensitive – we host events for people from all over the world.
• Proactive Problem-Solving: Ability to tackle unexpected challenges with calmness and professionalism.
• Independent Decision-Making: Confident in making decisions within the scope of assigned responsibilities.
• Organizational Skills: Highly organized with strong attention to detail in managing schedules, projects, and events.
• Positive Attitude: Maintains a positive, can-do attitude.
• Language Skills: Fluent Finnish and English language skills are required.

We offer

• Comprehensive health, dental, sports, and cultural benefits.
• Onsite gym and lunch restaurant at competitive prices.
• Opportunity to participate in the Prysmian share scheme at a reduced price.

• Hybrid work model with two remote days per week – some key events require onsite presence or being on call.

  We look forward to welcoming motivated individuals who are ready to contribute to our success and grow with us! Send your application in by 5.12.24. We will review applications during the application period, so we hope to hear from you soon. The selection process will include interviews and a short online assessment.
  Prysmian , as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are.
  All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.
  Visit our
  DE&I Page to learn more about Prysmian’s commitments.
  Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please let us know.

• Calendar Management: Oversee the CEO’s calendar, coordinating meetings, events, and monthly executive sessions.
• Management team meetings: Write notes and summaries of country management team meetings.
• Travel and Expense Coordination: Organize travel arrangements and manage expense claims for the management team.
• Visitor and Event Coordination: Schedule and coordinate visitor meetings, arrange meeting rooms, and manage catering and travel logistics.
• Project- and event assistance: Support various executive projects, including marketing events, employee events, and internal initiatives.
• Administrative Approvals: Process and approve various requests