Management Services Assistant (Fleet) SSA5 - Islamabad at World Food Programme

Islamabad, Islamabad Capital Territory, Pakistan -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

0.0

Posted On

06 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fleet management, Administrative support, Logistics coordination, Data analysis, Record keeping, Inventory control, Staff supervision, Travel coordination, Protocol management, Reporting, Communication, Computer literacy, Problem solving, Time management, Urdu proficiency, English proficiency

Industry

Non-profit Organizations

Description

DEADLINE FOR APPLICATIONS 20 April 2026-23:59-GMT+05:00 Pakistan Standard Time (Karachi) WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok. WHY JOIN WFP? WFP is a 2020 Nobel Peace Prize Laureate. WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). About Job Job Title: Management Services Assistant (Fleet) Grade: SSA5 Type of contract: Special Service Agreement (SSA) Duration: 6 months Duty Station: Islamabad Date of Publication: 6 April 2026 Deadline of Application: 20 April 2026 This Vacancy Announcement is for Pakistan Nationals Only. Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan. TERMS & CONDITIONS WFP offers a competitive benefits package including salary and medical insurance. Important: All educational documents must be verified/attested by the Higher Education Commission (HEC). Appointment will be subject to submission of HEC-verified degrees. ORGANISATIONAL CONTEXT: The incumbent will report to the Head of Unit, Management Services Officer. At this level, the incumbent is expected to take responsibility for completion of a range of fleet related processes and activities requiring some interpretation of standard guidelines/practices. The incumbent should be able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. JOB PURPOSE: To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices. KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive): Under the direct supervision the Management Services Officer, the incumbent will perform following duties. 1. Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment. 2. Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources. 3. Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required. 4. Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources. 5. Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues. 6. Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided. 7. Focal point for office transport and assigning duties to drivers on daily, weekly and monthly basis. 8. Directly supervise the drivers and manage their leave, performance etc. 9. Ensure that driver's duty rosters are prepared timely and detail of overtime performed are mentioned according to logbook records. 10. Ensure that the vehicles are well maintained and cleaned by the drivers on daily basis. 11. Ensure that vehicle log books are maintained on a daily basis and fuel consumption reports are updated regularly on monthly basis. 12. Report to the supervisor about any technical fault in the vehicle for timely repair / maintenance. 13. Assist supervisor in inventory control of office/transport equipment. 14. Assist supervisor in disposal, registration, de-registration of vehicles and maintain coordination with Government Authorities on the matter. 15. Any other task / duties in line with the position level and expertise. STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE: Education: Completion of secondary school education (grade 12). A post-secondary certificate or Bachelor’s degree in Business Administration, Economics, Commerce, Arts, Social Sciences or related functional area is desirable. Experience: 5 years of progressively responsible work in the relative business stream with experience in administration work especially travel & transportation with the UN or other International Organizations. Has demonstrated a sound understanding of WFP protocols for travel and transport related operating standards and tools and awareness of international humanitarian development issues through day to day work. Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work. Has supported in providing ad-hoc guidance to new staff members. Knowledge & Skills: • Proficient in the use of office equipment and computer software packages. • Knowledge of work routines and methods in order to complete processes under minimal supervision • Uses tact and courtesy to give and receive information to a wide range of individuals. • Ability to identify data discrepancies and rectify problems requiring attention. • Ability to offer guidance or basic on-the-job training to more junior staff Language: Fluency in both oral and written communication in English & Urdu. HOW TO APPLY To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted. WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. Click here to access WFP Leadership Framework REASONABLE ACCOMMODATION WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel. We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application. If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply. At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process. Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. If you used to have an account on our previous platform, please note that you will need to create a new account for future applications. However, this change will not affect any ongoing recruitment processes. To ensure that WFP is able to deliver on its mandate, a range of contract types exist depending on the duration and nature of work. Find out more here. These guidelines are here to help you use AI tools responsibly throughout WFP’s recruitment process. We also want to be transparent about how we use AI on our side. Curious? Find out more here. Our greatest strength is the people working around the world providing access to nutritious food and promoting lasting solutions to those we serve. WFP provides its staff with meaningful and impactful careers, continuous learning and training, and a multicultural and stimulating work environment. WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability. The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change. Read more about WFP’s history here, and WFP’s mission here Want to hear what it’s like working for WFP? Check out our newsletter highlighting the career stories of our passionate staff here: Pathway to WFP | LinkedIn Integrity, collaboration, commitment, humanity, inclusion. These values inspire everything we do every day, allowing us to work towards a world with zero hunger. You can read more about the values here. Our behaviour guides us in how we accomplish our mission. All WFP employees are expected to demonstrate the standards of behaviour described in the WFP Leadership Framework. Learn more about the WFP Leadership Framework here. WFP is aware of fictitious employment offers being circulated via email or originating from online job boards. Many of these schemes consist of an alleged offer of employment or contract with WFP in return for the payment of fees or providing personal or banking information. Read more.

Responsibilities

The incumbent will manage fleet operations, including vehicle maintenance, driver supervision, and logbook tracking to ensure efficient transport services. Additionally, they will provide administrative support, maintain records, and act as a primary point of contact for internal queries.