Management Services Assistant at World Food Programme

El Geneina, Gharb Darfor, Sudan -

Full Time

Start Date

Immediate

Expiry Date

07 Mar, 26

Salary

0.0

Posted On

07 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Budgeting, Contract Management, Customer Service, Data Presentation, Document Management, Facility Management, Fleet Management, Human Resources, Microsoft Office Suite, Organizational Skills, Problem-Solving, Professional Integrity, Scheduling, Communication Skills, Attention to Detail

Industry

Non-profit Organizations

Description

DEADLINE FOR APPLICATIONS 11 December 2025-23:59-GMT+02:00 Central Africa Time (Khartoum) WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok. WHY JOIN WFP? WFP is a 2020 Nobel Peace Prize Laureate. WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). Job Summary The Management Services Assistant will provide essential administrative and operational support to ensure the efficient functioning of the World Food Programme's offices. This role requires a highly organized and detail-oriented individual capable of managing diverse tasks and contributing to a positive and productive work environment. Management Services Assistant Company:** World Food Programme --- Job Summary The Management Services Assistant will provide essential administrative and operational support to ensure the efficient functioning of the World Food Programme's offices. This role requires a highly organized and detail-oriented individual capable of managing diverse tasks and contributing to a positive and productive work environment. Responsibilities * Assist in the preparation, monitoring, and reconciliation of budgets, ensuring adherence to financial guidelines and timely reporting. * Support the full lifecycle of contract management, including drafting, review, and tracking of various agreements. * Manage incoming and outgoing correspondence, maintaining accurate records and ensuring timely distribution and follow-up. * Act as a primary point of contact for internal and external stakeholders, providing excellent customer service and addressing inquiries efficiently. * Prepare and present data in a clear and compelling manner using various visualization tools to support decision-making. * Oversee the organization, archiving, and retrieval of critical documents, ensuring confidentiality and accessibility. * Support the coordination of facility maintenance and services, including office space allocation, repairs, and supply management. * Assist in the administration and oversight of the fleet, including vehicle maintenance, scheduling, and record-keeping. * Provide administrative support to Human Resources functions, including onboarding, record maintenance, and processing of HR-related documentation. * Operate and troubleshoot a variety of office equipment, including printers, scanners, and communication systems. * Demonstrate strong organizational savvy, navigating internal processes and structures effectively to achieve desired outcomes. * Plan and execute various administrative tasks, including scheduling, meeting coordination, and event support, ensuring all details are meticulously managed. * Uphold the highest standards of professional integrity, confidentiality, and ethical conduct in all interactions and tasks. * Assist in managing and implementing organizational protocols, ensuring adherence to established guidelines and procedures. * Demonstrate a strong commitment to achieving results, proactively identifying and addressing challenges to meet objectives. Qualifications * Proven experience in administrative support roles, preferably within a large or international organization. * Demonstrated proficiency in budgeting, financial record-keeping, and expense reconciliation. * Experience with contract administration and document management systems. * Excellent written and verbal communication skills with a strong customer-oriented approach. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with data visualization tools. * Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail. * Knowledge of facility management, fleet management, or human resources administration processes is a plus. * Ability to operate and troubleshoot standard office equipment. * High level of professional integrity, discretion, and ability to handle confidential information. * A results-oriented mindset with a proactive approach to problem-solving. * Understanding of organizational protocols and experience in their implementation. * Fluency in English is required; knowledge of another official UN language is an asset. WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. Click here to access WFP Leadership Framework REASONABLE ACCOMMODATION WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable). Once your profile is completed, please apply, and submit your application. Please make sure you upload your professional CV in the English language Kindly note the only documents you will need to submit at this time are your CV and Cover Letter Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application Only shortlisted candidates will be notified All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. If you used to have an account on our previous platform, please note that you will need to create a new account for future applications. However, this change will not affect any ongoing recruitment processes. To ensure that WFP is able to deliver on its mandate, a range of contract types exist depending on the duration and nature of work. Find out more here. These guidelines are here to help you use AI tools responsibly throughout WFP’s recruitment process. We also want to be transparent about how we use AI on our side. Curious? Find out more here. Our greatest strength is the people working around the world providing access to nutritious food and promoting lasting solutions to those we serve. WFP provides its staff with meaningful and impactful careers, continuous learning and training, and a multicultural and stimulating work environment. WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability. The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change. Read more about WFP’s history here, and WFP’s mission here Want to hear what it’s like working for WFP? Check out our newsletter highlighting the career stories of our passionate staff here: Pathway to WFP | LinkedIn Integrity, collaboration, commitment, humanity, inclusion. These values inspire everything we do every day, allowing us to work towards a world with zero hunger. You can read more about the values here. Our behaviour guides us in how we accomplish our mission. All WFP employees are expected to demonstrate the standards of behaviour described in the WFP Leadership Framework. Learn more about the WFP Leadership Framework here. WFP is aware of fictitious employment offers being circulated via email or originating from online job boards. Many of these schemes consist of an alleged offer of employment or contract with WFP in return for the payment of fees or providing personal or banking information. Read more.

Responsibilities

The Management Services Assistant will provide essential administrative and operational support to ensure the efficient functioning of the World Food Programme's offices. Responsibilities include budget preparation, contract management, correspondence management, and facility coordination.