Roles & Responsibilities

• Assist the Senior Executive Assistant in coordinating with Mahal Staff for their doctor appointment, their annual leave etc.
• Coordinate meetings, appointments, and calendars as delegated by the Senior Executive Assistant.
• Arrange travel needs for Mahal staff, including flight bookings, accommodation, transportation, visa processing, and travel itineraries.
• Screen and manage emails, telephone calls, and other correspondence on behalf of the Executive Office, as required.
• Liaise with internal departments, external stakeholders, vendors, and service providers to ensure seamless coordination and timely execution of tasks.
• Prepare and process administrative documentation, including expense claims, invoices, reimbursements, and other related records.
• Maintain accurate records, trackers, and filing systems to support efficient office operations.
• Provide day-to-day administrative support to the Senior Executive Assistant and assist with additional tasks and special assignments to ensure the smooth functioning of the Executive Office.

Desired Candidate Profile

• Bachelor's degree in Business Administration, Management, or a related field.
• 1–2 years of experience in management support/ assistance, administration, or a similar role within a corporate/group environment.
• Strong coordination, organizational, and multitasking skills with excellent attention to detail.
• Excellent communication and interpersonal skills with the ability to interact with senior management, staff, and external stakeholders.
• High level of professionalism, discretion, and ability to handle confidential information.
• Proficient in Microsoft Office, particularly Outlook, Word, and Excel.
• Proactive, reliable, and able to work independently while managing multiple priorities.
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