Management Team Assistant at Herbert Smith Freehills

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

08 Aug, 26

Salary

0.0

Posted On

10 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Travel Coordination, Microsoft 365, Confidential Administration, Stakeholder Management, Report Preparation, Expense Processing, Internal Communications, Event Coordination, Onboarding Support

Industry

Law Practice

Description

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals. Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years. As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs. At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas. We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world. All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours. Herbert Smith Freehills Kramer: Your goals. Our ambition The Opportunity Management Team Assistant (MTA) | Melbourne (Full‑time) Do you love being the person who keeps everything (and everyone) running smoothly and the day flowing? We’re looking for a highly organised, proactive and people‑savvy Management Team Assistant to support our management team in a fast‑paced, friendly environment. You’ll bring calm confidence to competing priorities, build strong relationships quickly, handle confidential information with care, and stay curious about smarter ways of working (including new systems and AI). 🕘 Hours: 9:00am – 5:15pm (agile working may be available depending on business needs) 📍 Location: Melbourne What you’ll do (you’ll sit right at the centre of things) You’ll keep the day‑to‑day operations going by: Providing confidential admin support to practice groups and keeping operations moving Managing diaries, meetings, appointments, and domestic/international travel Acting as the go‑to contact for enquiries and operational matters Coordinating leave calendars, floor coverage, and interstate office bookings Preparing reports/spreadsheets and supporting expense processing Supporting onboarding, training and team integration Helping deliver internal comms, projects, initiatives, and events / reward & recognition activities Jumping on general admin (including ergonomic assessments) and ad hoc support What you’ll bring You’ll thrive here if you’re a trusted organiser who’s great with people and even better with details: 2+ years’ experience in a support role supporting senior staff Strong Microsoft 365 skills and confidence picking up new systems quickly Clear communication and the ability to build relationships at all levels Sharp judgement, discretion, and a proactive, solutions‑focused style Curiosity about AI and emerging tech, you like finding better ways to work Don’t tick every box? That’s okay. If this role excites you and you can see yourself thriving here, we’d still love to hear from you. What you can expect from us We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions. We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you. We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals. We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control. For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here (or paste into your browser - https://marketing.hsfkramer.com/20/33497/landing-pages/hsf-kramer-australia-benefits-brochure.pdf) Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm. We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. Team Disputes Working Pattern Full time Location Melbourne Contract type Permanent Contract Diversity & Inclusion We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Responsibilities

Provide high-level confidential administrative support to practice groups and the management team, including diary and travel management. Coordinate operational matters such as leave calendars, internal communications, and team integration activities.