Manager, Arrivals and Departures Planning Manager at LA28

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

115000.0

Posted On

20 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Planning, Operational Readiness, Risk Management, Stakeholder Engagement, Team Leadership, Communication, Training Oversight, Cross-Functional Coordination

Industry

Spectator Sports

Description

LA28 does not provide relocation assistance. LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans, partners and our community. The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles. Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of diverse perspectives, experiences and expertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creation and boldness–and look forward to hearing about how your past experiences align with them. Arrivals & Departures (AND) Planning Manager The AND Planning Manager is responsible for strategic planning and operational readiness across Arrivals & Departures. This role ensures all planning activities—including workforce forecasting, training program oversight, readiness exercises, and contingency planning—are integrated and delivered on time. The Planning Manager leads a small team (including the Talent, Training & Support Associate) and works closely with cross-functional partners to guarantee a seamless Games-time experience for stakeholders. Key Responsibilities: Planning Leadership & Governance: Develop and maintain the AND master schedule, including milestones, readiness gates, and operational rehearsals. Readiness & Operational Assurance: Lead readiness reviews, table-top exercises, and contingency planning for peak arrival/departure periods. Workforce & Training Oversight: Provide strategic direction for AND training programs; oversee development and delivery of training materials and FAQs; partner with HR and Workforce Planning to forecast staffing needs. Cross-Functional Coordination: Manage planning dependencies with Transport, Accommodation, Accreditation, Security, and other relevant functions. Risk & Issue Management: Maintain the AND risk register; identify mitigations and monitor closure of high-priority risks; oversee issue resolution processes during Games-time. Team Leadership: Direct and support Planning Associates and Talent & Training Associate; set priorities and monitor performance. Background & Requirements: 5+ years of experience in project or operational planning for large-scale events, aviation, transport, or logistics. Expertise in planning tools (MS Project, Smartsheet, or similar). Strong risk management, readiness assurance, and stakeholder engagement skills. Ability to lead cross-functional forums and drive decisions under pressure. Excellent written and verbal communication; executive-level briefing skills. Expectations: Strategic planning and operational governance Leadership and team development Risk management and contingency planning Stakeholder engagement and communication Ability to simplify complex operations into actionable plans Education: Bachelor’s degree in Project Management, Business Administration, Event Planning, Sports Management, or related field. PMP or equivalent certification preferred. The annual base salary range for this position is $88,000 - $115,000. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law. LA28 does not provide relocation assistance. LA28 is committed to fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. LA28 will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all applicable laws. We strive to build a team that is inclusive and encourage qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience a candidate can add to our team.

Responsibilities

The AND Planning Manager is responsible for strategic planning and operational readiness across Arrivals & Departures, ensuring all planning activities are integrated and delivered on time. This role includes leading a small team and coordinating with cross-functional partners for a seamless Games-time experience.