SKILLS AND QUALIFICATIONS

• Post-Secondary Education, in Accounting, Human Resources, Business Administration, or a related field.
• A minimum of 7 years of experience in payroll and benefits administration, preferably in a mining, construction, or industrial setting.
• Payroll Compliance Professional (PCP) or Payroll Leadership Professional (PLP) certification from the Canadian Payroll Institute.
• Experience with Defined Contribution and Defined Benefit Pension programs and governance reporting requirements
• Experience with payroll systems such as ADP, Ceridian, SAP, Dayforce or similar platforms.
• Strong knowledge of Ontario Employment Standards Act (ESA), WSIB, and CRA regulations.
• Experience administering unionized payroll (an asset).
• Proficiency in Microsoft Excel and other financial reporting tools.
• Strong attention to detail, confidentiality, and ability to handle sensitive information.
• Excellent communication and problem-solving skills.

Payroll Administration

• Manage full-cycle, semi-monthly payroll processing for corporate salaried employees, ensuring accuracy and compliance with legislative and internal policy requirements.
• Process earnings, deductions, taxable benefits, bonuses, and adjustments; ensure timely submission of payroll remittances and filings.
• Prepare and reconcile payroll reports, audit files, and GL entries in coordination with Finance.
• Ensure compliance with CRA, WSIB, ESA, and company payroll standards.
• Prepare year-end documents including T4s, ROEs, and other payroll-related reports.

Benefits Administration and Governance

• Administer corporate employee group benefit programs including extended health, dental, life insurance, disability, and pension (DC/DB), ensuring timely enrollments, changes, and terminations.
• Liaise with benefit carriers and brokers to manage claims issues, renewals, and benefit enhancements.
• Maintain up-to-date knowledge of relevant legislation and ensure policies and processes align with current benefit standards and regulatory requirements.
• Oversee benefits governance, ensuring proper documentation, compliance reporting, and risk management related to benefit plans.
• Provide guidance to HR and employees regarding benefits, coverage, and eligibility.

Compliance and Risk Management

• Ensure alignment with payroll and benefits legislation, CRA rules, and company policies.
• Maintain accurate and confidential employee records in accordance with privacy regulations.
• Support internal and external audits by preparing payroll and benefits documentation.
• Recommend and implement payroll and benefits process improvements to ensure ongoing compliance and operational excellence.

Stakeholder Support

• Serve as the main point of contact for all payroll and benefits matters related to corporate employees.
• Partner with HR, Finance, and IT teams to ensure seamless execution of payroll and benefit-related functions.
• Support onboarding of new employees with orientation on payroll timelines and benefit coverage.
• Respond to employee inquiries with professionalism, accuracy, and confidentiality.