Manager, Executive Office at The Wonderful Company

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

110000.0

Posted On

14 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Coordination, Expense Reporting, Confidential Correspondence, Stakeholder Relationship Management, Dotted-Line Supervision, Office Procedures Coordination, Strategic Planning Support, Conflict Resolution, Data Analysis, Budget Tracking, Event Planning, Discretion, Proactive Problem-Solving, Microsoft Office Suite

Industry

Food and Beverage Manufacturing

Description

Company Description It’s more than just water. FIJI Water is known for its iconic square bottle and unique mineral profile. Since 1996, FIJI Water has embodied what it means to be Earth's Finest Water® and is sold worldwide. FIJI Water is committed to doing business responsibly and seeking opportunities to make a difference. This means investing in sustainability, the environment, and local communities to enable positive change. The Manager, Executive Office serves as trusted, high-level administrative support to the President of FIJI Water, and oversees all daily operations, administrative tasks, and ensures efficient workflow within the organization. This role will oversee strategic planning initiatives that support overall organizational objectives and administrative processes and will have dotted-line responsibility for the administrative staff. They are responsible for ensuring the President’s time, priorities, and initiatives are managed with precision, discretion, and foresight. This role requires a proactive mindset, exceptional organizational skills, and the ability to anticipate needs before they are requested. This role is crucial for maintaining efficient workflows and supporting the overall success of the organization. They will handle confidential materials with the utmost discretion and serve as a central liaison between the President and stakeholders at all levels. This is a role for a quick-learner that is upbeat, high energy, with a ‘can-do’ attitude that exudes positivity. The successful candidate will thrive in a structured environment with multiple priorities, balancing important and sometimes urgent demands with meticulous attention to detail. This position operates in a corporate office setting with occasional on-site support for events, meetings, and departmental activities. The role requires flexibility, adaptability, and a proactive approach to problem-solving. This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday. Job Description Executive Support to the President Manage a very active calendar of meetings, travel, and commitments, ensuring priorities and deadlines are met and that all details are meticulously thought out and communicated. Continuously update and communicate with the President via phone and in person. Anticipate needs and prepare materials for meetings, presentations, correspondence, and calls. Communicate with executive, administrative and line management to gather/communicate relevant information Arrange complex travel itineraries with contingency plans. Complete and submit accurate expense reports within policy deadlines. Draft, proofread, and prepare confidential correspondence and reports. Maintain strong relationships that support the President’s success. Provide administrative support for special projects and cross-departmental initiatives. Dotted-Line Supervision of Administrative Staff Dotted-line responsibility to manage and lead a team of administrative professionals, ensuring that daily tasks are completed efficiently and effectively Coordinate Office Procedures across the staff to streamline operations and improve efficiency Manage office resources and oversee the management of supplies, equipment, and facilities, ensuring a well-organized and productive work environment Operational & Administrative Excellence Oversee strategic planning initiatives that support overall organizational objectives and improve administrative processes Prioritize and resolve conflicting demands, handling matters expeditiously and with sound judgment. Gather, analyze, and summarize information from multiple sources into clear, concise reports highlighting key insights, trends, and action items. Support tracking and oversight of budgets, timelines, and operational updates. Maintain organized digital and physical files, ensuring secure handling of sensitive materials. Events & Departmental Coordination Plan and organize department offsites, events, and meetings while maintaining budget discipline. Coordinate logistics for internal and external meetings, ensuring seamless execution. Professionalism & Confidentiality Handle sensitive information with the highest level of discretion. Follow the spirit of teamwork, cooperation, and mutual respect with colleagues at all levels. Communication & Coordination Serve as a professional point of contact for internal and external stakeholders. Screen incoming calls and correspondence and respond independently on behalf of the Chairman. Facilitate clear and timely communication between executives, staff, and customers. Follow up on action items and ensure completion of assigned tasks. Qualifications Minimum of 7years of executive-level administrative experience, supporting senior leadership, with a proven ability to manage high-volume, complex responsibilities. Bachelor’s degree preferred; equivalent work experience with a proven record of success in high-level executive support will be considered. Prior experience leading a team of administrative professionals is preferred General exposure to software such as SAP Concur, PowerBI, Smartsheet, Inspyrus, Yardi, and/or Oracle Fusion is a plus but not required. Proven ability to anticipate needs, think critically, and offer solutions proactively. Exceptional organizational skills, with the ability to manage multiple priorities under deadlines. Strong written and verbal communication skills; capable of drafting professional correspondence and reports. Ability to lead and motivate a team, including team delegation and performance coaching, fostering a positive work environment Project management experience, including the ability to plan timelines, assign tasks and monitor progress towards objectives Strong grasp of office management procedures, including workflow optimization, facilities coordination and administrative compliance Experience reviewing financial documents such as budgets, purchase orders, invoices and expense reports, with an understanding of internal controls and cost tracking High level of discretion and integrity in handling confidential information. Detail-oriented, with a talent for converting complex data into concise, actionable summaries. Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams). Strong interpersonal skills with the ability to build trust and credibility quickly. Exceptional organizational, time management, and multitasking skills, with the ability to prioritize effectively in a fast-paced and dynamic environment. Strong written and verbal communication skills, with a professional and personable demeanor suitable for interacting with executives, stakeholders, and colleagues at all levels. Advanced proficiency in calendar management, travel coordination, expense report processing, and preparation of executive correspondence and reports. Demonstrated ability to handle confidential and sensitive information with the highest level of discretion, exercising sound judgment in all matters. Proactive and anticipatory mindset, with a commitment to excellence and a focus on streamlining processes, solving problems, and improving operational efficiency. Pay Range: $100,000 - $110,000 and may include a discretionary bonus. Final compensation will be dependent upon skills & experience. Additional Information Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including: 24/7 online physician consultations virtual mental health resources life coaching engaging employee community groups cash rewards for healthy habits and fitness reimbursements library of on-demand fitness videos Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units. Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses. Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward. Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace. Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California’s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE’s “100 Companies That Care” list and was named one of Fortune magazine’s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com. Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities. FIJI® Water, natural artesian water bottled at the source in Viti Levu (Fiji islands), is the No. 1 premium imported bottled water in the United States. FIJI Water is the water of choice among discerning consumers and top chefs. Widely available at fine restaurants and hotels, all major retail channels and through a convenient home/business delivery service, FIJI Water has expanded globally to more than 90 countries. To discover Earth’s Finest Water®, please visit www.fijiwater.com, like us on Facebook, or follow us on Instagram or Twitter. FIJI Water is part of The Wonderful Company, a successful, fast-growing privately held $6 billion company with 10,000 employees worldwide. The Wonderful Company’s connection to consumers has health at its heart and giving back in its DNA. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California’s Central Valley. To view the current Corporate Social Responsibility report, visit csr.wonderful.com. The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories. EEO is the law - click here for more information

Responsibilities

This role provides high-level administrative support to the President, managing their active calendar, travel, and priorities with precision and discretion while overseeing daily operations and administrative tasks. The manager will also have dotted-line responsibility for administrative staff, coordinating office procedures and managing resources to ensure efficient workflow across the organization.